Subcontracts Administrator

This is a fully remote position, open to applicants in Colorado.

📋 Description

• Acquire services, equipment, and supplies.

• Draft solicitations for bids and proposals.

• Assess terms and conditions, while cascading prime contract clauses to subcontractors.

• Conduct price analyses to establish fair and reasonable pricing.

• Issue purchase orders, subcontracts, subconsultant agreements, and task order subcontracts.

• Compile contract award summaries and justifications for sole-source awards.

• Oversee the complete subcontract lifecycle, which includes change orders, modifications, insurance, and closeout processes.

• Keep track of Federal Subcontract Awards using spreadsheets and database records.

• Manage vendor resource lists, incorporating small business and CMMC status.

• Collaborate with project management and vendors, addressing inquiries as needed.

• Negotiate subcontractor exceptions in consultation with a supervisor and legal support from Stantec.

• Examine contractual language to ensure appropriate solicitation and subcontract language is utilized.

• Guide internal teams on Federal subcontract requirements, administrative challenges, and corrective action plans.

• Guarantee that purchasing activities align with the company’s procurement policies and objectives.

• Maintain thorough procurement files for awards and audits.

• Foster productive relationships with subconsultants, project management, and staff.

• Engage in activities with the Federal Contract Team, including procurement training sessions.

• Undertake additional responsibilities such as developing small business plans and addressing Government property inquiries.

⛳️ Requirements

• Exceptional negotiation, communication, and interpersonal abilities.

• Familiarity with regulatory guidelines, such as the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation (DFAR).

• Fundamental understanding of contract types, including fixed price, fixed unit price, time & material, and labor hour contracts.

• Advanced proficiency in Microsoft Office applications.

• A minimum of 4 years of relevant experience in subcontract administration for multidisciplinary US Federal agency contracts.

• A Bachelor’s degree in business, finance, or a related field is preferred; relevant work experience may also be considered.

• Contract Manager Certification, such as CPCM, CFCM, or CCCM, is preferred or should be in the process of being obtained.

🏝️ Benefits

• Medical, dental, and vision coverage.

• Wellness program.

• Health savings accounts.

• Flexible spending accounts.

• 401(k) plan.

• Employee stock purchase program.

• Life and accidental death & dismemberment (AD&D) insurance.

• Short-term and long-term disability coverage.

• Emergency travel benefits.

• Tuition reimbursement.

• Coverage for professional membership fees.

• Paid family leave.

• Ten paid holidays each year.

• Vacation accrual of 10 to 20 days annually.

• Paid sick leave.

• Eligibility for bonuses for specific roles.