Subcontracts Administrator

This is a fully remote position, open to applicants in Maryland, +1 more state.

📋 Description

• Oversee and assist in managing programs and proposals that involve complex subcontract requirements.

• Formulate, negotiate, and manage Time & Material (T&M), Labor Hour, Fixed Price, Cost Reimbursable/Award Fee subcontracts, Non-disclosure Agreements, and Teaming Agreements.

• Ensure that subcontract actions adhere to government client requirements, company policies, and FAR/DFAR procurement regulations and procedures.

• Establish subcontract files that comply with public laws, FAR, and DCMA requirements under an authorized purchasing system.

• Provide guidance to program staff and make decisions regarding management strategies for subcontractors.

• Analyze government proposals for procurement implications and coordinate procurement needs with capture teams.

• Review prime solicitations and awards to ensure that subcontract RFPs/awards include the necessary flow-downs and requirements.

• Assess subcontract proposals for compliance and solicitation risks, including pricing/cost and management requirements.

• Conduct price and cost analyses related to negotiations and subcontract terms.

• Determine subcontractor requirements and advise capture teams on compliance matters.

• Identify and ensure adherence to Small Business Subcontracting Plan and Small Business Participation Plan requirements.

• Assist in post-award subcontract management and confirm compliance with performance standards.

• Design and execute efficient acquisition processes.

• Collaborate daily with Program Managers, Project Controllers, and other program personnel to manage and monitor subcontract activities.

• Act as the team leader for specific projects or work areas.

• Engage in training peers on compliance and subcontract management procedures.

⛳️ Requirements

• A Bachelor's degree in a related field or an equivalent combination of education and experience.

• A minimum of 2-4 years of experience in subcontracts administration, including T&M, Labor Hour, Cost Reimbursable/Award Fee, and Fixed Price Contracts.

• Familiarity with Federal Government contracting practices.

• Proven understanding of cost accounting principles, including components and factors of direct and indirect costs.

• Knowledge of the Federal Acquisition Regulations (FAR) and Agency FAR Supplements.

• Extensive knowledge and experience with public law requirements to maintain an Approved Purchasing System and operate within that framework.

• Proficiency in Microsoft Office Suite: Word, PowerPoint, Outlook, with a strong emphasis on Excel.

• Willingness and capability to travel as necessary to meet business needs.

• Experience with Deltek Costpoint is desirable.

🏝️ Benefits

• Comprehensive medical, dental, vision, life insurance, and both short-term and long-term disability plans.

• Paid leave for bereavement, military obligations, and parental needs.

• 11 paid holidays each year.

• 401(k) plan with a generous company match and immediate vesting.

• Employee referral bonuses.

• A professional development program available after 90 days for regular full-time employees.

• Annual funding for Associate's, Bachelor's, or Graduate Degrees.

• Annual funding for industry-standard professional certifications.

• Annual funding for professional certificate programs.

• Coverage of registration fees for professional conferences.

• Access to Centers of Excellence and Communities of Practice for professional development, knowledge sharing, and collaboration.