Contracts Administrator

This is a fully remote position, open to applicants in Alabama, +31 more states.

📋 Description

• Draft, assess, and negotiate contracts while overseeing the contract process in accordance with university policy.

• Independently handle a designated queue of contract requests and act as the main point of contact for internal departments.

• Conduct technical reviews of low- to moderate-risk contracts to ensure compliance with university standards.

• Manage the contract review process in collaboration with department representatives.

• Lead negotiations of contracts with suppliers.

• Coordinate with General Counsel, Information Technology Solutions, Information Security, Marketing, Human Resources, and other university departments.

• Negotiate terms to reduce risk and safeguard university assets; escalate contracts for further review when necessary.

• Update departments on contract status and progress.

• Provide summaries of risks and exposures for authorized signatories.

• Confirm bidding requirements and conduct due diligence on new suppliers.

• Maintain contract data, documentation, metadata, dashboards, and reports.

• Review and process contract-related purchase requisitions, ensuring documentation and approvals are verified.

• Oversee the contracts lifecycle management solution, including application security and data standards.

• Assist with technology enhancements, functionality testing, and integrated Workday ERP processes.

• Utilize approved AI and technology tools for contract review, research, summarization, reporting, and process enhancement.

• Develop and present tailored training sessions for individuals and groups on the contract management system and contracting processes.

• Act as a resource for the university community regarding contracting procedures.

• Foster stakeholder relationships and contribute to ongoing process improvement and innovation.

• Perform additional duties and responsibilities as assigned.

⛳️ Requirements

• A minimum of three years of relevant experience.

• Bachelor's degree or equivalent experience in lieu of a degree.

• Knowledge of the fundamentals of contract law and contracting authority.

• Experience collaborating with counsel.

• Familiarity with accounting, finance, and marketing as they pertain to procurement.

• Capability to elucidate value concepts such as total cost of ownership.

• Experience in optimizing contract processes and establishing a contract management program.

• Proficient negotiator.

• Prior experience with contract software.

• Ability to manage multiple projects concurrently.

• Strong technology skills, including proficiency in Excel, Word, Outlook, and PowerPoint.

• Self-driven and capable of managing time and priorities in a dynamic, fast-paced environment with minimal supervision.

• Customer-centric with the ability to build relationships based on trust and respect.

• Must reside in and work from one of the approved states.

🏝️ Benefits

• High-quality, low-deductible health insurance.

• Low to no-cost dental and vision plans.

• Five weeks of paid time off.

• Nearly a dozen paid holidays.

• Employer-funded retirement plan.

• Free tuition program.

• Parental leave.

• Resources for mental health and wellness.

• Option for remote work in approved states.

• Reliable internet connection and a dedicated, well-equipped workspace for remote employees.