Project Administration Analyst

This is a fully remote position, open to applicants in Brazil.

📋 Description

• Provide continuous administrative assistance to the Engineering and Implementation teams.

• Centrally oversee physical implementation, staffing, and engineering KPIs pertinent to the department.

• Track overall implementation KPIs.

• Organize, prioritize, catalog, and formally review engineering documentation.

• Standardize documentation exchanged with clients or internal departments.

• Aid in the monitoring and management of work schedules in collaboration with managers.

• Directly interact with Corporate HR, delivering data and facilitating the resolution of issues related to vacation, time off, hiring, reimbursements, and benefits.

• Offer logistical and administrative assistance to field operations spread across various locations.

• Provide direct support to management by consolidating information for strategic decisions concerning costs, staffing, and vehicle fleets.

• Prepare and manage administrative documentation and processes.

• Act as the primary point of control for documentation associated with ISO standards.

⛳️ Requirements

• Bachelor’s degree completed or nearing completion in Business Administration, Industrial Engineering, Project Management, Business Processes, or a related discipline.

• 1–3 years of prior experience in administrative tasks, project management office (PMO) support, or operational support, ideally within engineering environments.

• Experience in scheduling preparation and monitoring, KPI tracking, process development, review, and control, as well as data generation and consolidation for leadership teams.

• Familiarity with financial management, KPI and process administration, and HR and personnel management routines, including timekeeping, vacation, and expense reimbursement oversight.

• Knowledge of or proficiency with Google tools, such as Workspace, Docs, Sheets, Calendar, Meet, and Chat.

• Ability to organize, prioritize, and catalog formal documentation, including construction execution reports and technical measurement records.

• Analytical skills for interpreting documents and recognizing patterns in report formats and data.

• Systematic approach to managing bureaucratic and documentation-related processes.

• Capability to analyze physical implementation and cost KPIs, including overtime and vehicle rental expenses.

• Exceptional interpersonal communication skills for coordination with HR, Finance, Logistics, and decentralized field teams.

• Solution-oriented and dynamic profile, focused on enhancing and facilitating administrative processes.

🏝️ Benefits

• Competitive salary and performance-based incentives.

• Opportunities for professional growth and development.

• Comprehensive health, dental, and vision benefits.

• Flexible working hours and remote work options.

• Employee wellness programs and resources.