Subaward Specialist – Senior Specialist

This is a fully remote position, open to applicants in Pennsylvania.

📋 Description

• Apply best practices across various business sectors in collaboration with college research administrators, financial officers, and the Office of Budget and Finance.

• Facilitate training sessions on new, emerging, and ongoing compliance requirements for subawards.

• Monitor health indicators of the subaward portfolio, which includes processing times for requests and amendments, invoice assessments, payment schedules, and closeout timelines.

• Execute tasks related to subaward setup and collaborate with the Office of Sponsored Programs, principal investigators, and college research officers.

• Assess ongoing risk levels of subrecipients, including reviewing Single Audit reports.

• Ensure timely review, approval, and processing of subrecipient invoices.

• Act as a liaison between administrative units and sister OSVPR units, offering guidance to customers and stakeholders.

• Create and present outreach and educational materials regarding subaward policy interpretation.

• Propose and implement procedures for consistent and efficient subaward management, tracking, internal controls, and adherence to regulatory and university policies.

• Compile special reports and provide information to both internal and external customers.

• Manage team workload and promote effective office operations.

• Stay informed about federal and sponsor requirements, university policies, and state and federal regulations pertaining to sponsored project administration.

⛳️ Requirements

• Bachelor's Degree.

• A minimum of 3 years of relevant experience for the Advanced Professional level, or over 6 years for the Senior Professional level.

• An equivalent combination of education and experience may be considered.

• No specific certifications are required.

• Preferred experience and knowledge of SIMBA (Penn State's Integrated Management, Budgeting, and Accounting System) or SAP/S4HANA.

• Strong preference for candidates with experience in research administration and/or subawards.

• Strong attention to detail.

• Ability to communicate clearly and accurately.

• Submission of a cover letter and resume is mandatory.

• Successful completion of background check(s) is required.

• Must be authorized to work in the U.S.; Penn State does not sponsor or assume sponsorship of a staff employment visa.

• Standard working hours are based in the Eastern Time Zone.

🏝️ Benefits

• Comprehensive medical coverage.

• Dental coverage.

• Vision coverage.

• Robust retirement plans.

• Paid holidays.

• Vacation time.

• Sick time.

• 75% tuition discount for employees and eligible spouses and children.

• Remote work options.

• Hybrid work options.

• Coverage for travel expenses related to required on-campus activities for fully remote employees.