Senior Tradeshow Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee comprehensive operational planning and execution for enterprise tradeshows, customer events, tech days, open houses, and related marketing activities.

• Create and manage project plans, timelines, milestones, and deliverables across multiple concurrent initiatives.

• Collaborate with divisional marketing teams, creative resources, vendors, sales teams, and internal stakeholders.

• Monitor deadlines, track deliverables, escalate risks, and ensure preparedness for events.

• Organize booth planning, shipping, registration, onsite support, travel, vendor deliverables, installation/dismantle schedules, and overall event operations.

• Guarantee that messaging, creative assets, presentations, and supporting materials are delivered accurately and on schedule.

• Manage purchase orders, invoices, budgets, and vendor coordination.

• Assist with the integration of event lead data and attendee engagement into CRM and marketing automation systems.

• Aid in post-event reporting and operational summaries.

• Adhere to company security policies and relevant safety and health regulations.

⛳️ Requirements

• Proven experience in coordinating and executing complex events, tradeshows, or customer-facing marketing programs within a corporate or agency setting.

• Strong project management and organizational abilities capable of handling multiple concurrent initiatives and deadlines.

• Effective coordination across cross-functional teams while maintaining accountability among stakeholders without direct authority.

• Experience in managing operational logistics, including vendors, timelines, shipping, onsite coordination, and event readiness tasks.

• Excellent communication and interpersonal skills.

• Preference for familiarity with CRM and marketing automation platforms; experience with Salesforce and HubSpot is advantageous.

• Preferred experience with project management and collaboration tools.

• High attention to detail and the capability to manage intricate operational workflows in dynamic environments.

• Willingness to travel domestically and internationally as needed.

• Proficient in Microsoft Office tools, including Excel, PowerPoint, Word, and collaboration platforms.

• Demonstrated accountability, adaptability, problem-solving skills, and proactive ownership.

• Bachelor’s degree in Marketing, Communications, Business, Event Management, Project Management, or a related field.

• A minimum of 5–8 years of relevant experience in tradeshow management, event operations, marketing operations, project management, or a related area.

• Preferred experience in supporting enterprise-level tradeshows, customer events, and cross-functional marketing initiatives.

• Equivalent combination of education, experience, and training will be considered.

• Certification as a Meeting Professional (CMP) or Certificate in Meeting Management (CMM) is a plus.

🏝️ Benefits

• Short-term incentive based on performance.

• Medical insurance.

• Dental insurance.

• Vision insurance.

• Paid time off accruing at a rate of 3.07 hours during your first year of employment.

• 4 weeks of paid parental leave.

• 11 company-paid holidays in 2027 (9 fixed holidays and 2 optional floating holidays), subject to annual change.

• 401(k) retirement plan.

• Employee stock purchase plan.