Senior Staff Accountant, Accounts Payable

This is a fully remote position, open to applicants in Maryland.

📋 Description

• Evaluate bills entered by Staff Accountants to ensure coding accuracy beyond a specified materiality threshold, including appropriate treatment of prepaid versus current expenses, amortization schedules, and service periods.

• Act as the final review layer for PO-backed invoices, aligning bills with POs and identifying any missing information not carried over from the PO.

• Review and authorize new or modified vendor payee profiles, ensuring the vendor master file is checked for duplicates and clearly distinguishing vendors from partner practices.

• Prepare accounts payable payment runs.

• Collaborate with the Treasury team to assist in cash forecasting.

• Address vendor statement reconciliations escalated by Staff Accountants or provide support to resolve them.

• Help manage the P2P inbox effectively.

• Provide backup for the Practice Payment function within accounts payable.

• Mentor Staff Accountants by reviewing mistakes and developing processes aimed at minimizing them.

• Assist in scenario testing during the migration from Tipalti to Zip.

• Process non-PO invoices, verify service periods and invoice particulars with vendors, coordinate cost center and budget coding with Finance Business Partners, and resolve coding inquiries with Accounting leadership.

• Support vendor onboarding and validation, manage vendor relationships, and review expense reports.

⛳️ Requirements

• Must be able to work core East Coast business hours (company hours are 8:00 AM-5:00 PM Eastern); available no later than 10:00 AM Eastern.

• 2-3+ years of full-time accounting experience is required.

• Bachelor’s degree in Accounting, Finance, or a related field is necessary.

• Solid accounting foundation with a strong understanding of prepaid versus current expenses and amortization schedules.

• Strong comprehension of differentiating operating expenses (OpEx) from cost of service (COS) expenses.

• Highly detail-oriented; emphasizes quality and accuracy over speed.

• Ability to think independently while knowing when to escalate; comfortable making final decisions on coding once familiar with the company’s cost centers and chart of accounts.

• Excellent organizational and prioritization abilities; capable of managing competing priorities using a deadline-driven approach.

• Strong verbal and written communication skills; able to manage sensitive vendor and practice communications in a professional manner.

• Willingness and ability to utilize AI tools (e.g., Claude) to enhance processes and automation.

• Experience in the healthcare industry is a plus.

• Comfortable training and providing support to junior team members.

• Familiarity with administering T&E tools such as Navan or Expensify.

• Experience in a post-PO accounts payable environment, matching POs to invoices.

• Proficient in using spreadsheets (Excel and/or Google Sheets); comfortable operating in a Google-centric organization.

• Previous experience in training, mentoring, or reviewing the work of others.

• Primarily sedentary, remote desk-based work involving extended periods of sitting and using a computer/keyboard. No unusual physical demands.

🏝️ Benefits

• Flexible work schedules and remote work options are available for many positions.

• Health, dental, and vision insurance coverage paid up to 80% for employees, their dependents, and domestic partners.

• Comprehensive time-off plan with 21 days of PTO in the first year.

• Two paid volunteer days and 11 paid holidays each year.

• 12 weeks of paid parental leave for all new parents.

• Six weeks of paid sabbatical after six years of service.

• Educational Assistant Program and Clinical Employee Reimbursement Program available.

• 401(k) plan with up to 4% company match.

• Stock options provided.

• Commitment to equal opportunity and an inclusive workplace.