Contracts, Accounts Payable Administration

This is a fully remote position, open to applicants in Idaho, +5 more states.

📋 Description

• Provide assistance with the administration of contracts and agreements, which includes document tracking, coordination of workflows, maintenance of files, and monitoring of deadlines.

• Keep contract files, relevant documentation, and financial records that pertain to agreements, contracts, and funding arrangements organized.

• Liaise with Contracts staff, Accounting Specialists, Finance Specialists, and business partners to coordinate invoice, payment, and documentation requests.

• Gather, organize, and manage information that supports contract administration and compliance efforts.

• Assist in accounts payable, vendor management, invoice routing, payment processing, and standard accounting workflows.

• Maintain financial records, relevant documentation, and files that are ready for audits.

• Help with transaction reviews, account reconciliations, documentation requests, and various accounting support tasks.

• Supervise accounting and administrative workflows to ensure they are completed accurately and on time.

• Address inquiries related to accounting, vendors, invoices, payments, and contract administration.

• Offer administrative assistance and guidance concerning finance and contract administration processes, systems, and procedures.

• Coordinate information, documentation, and workflow activities for both Finance Operations & Enablement and Contract team members.

• Collaborate with various teams across the Division finance structure, including Finance Operations & Enablement, Contracts, Finance Directors, Finance Managers, and Finance Specialists.

• Aid in the implementation of standardized finance processes, tools, reporting requirements, and best practices.

• Contribute to improvements in processes, updates to documentation, and enhancements in administrative efficiency.

• Encourage consistent recordkeeping, documentation practices, and management of workflows.

• Oversee workflows, approvals, documentation requests, payment processing, and adherence to administrative deadlines.

• Identify, communicate, and escalate issues that need further review or resolution.

• Manage assigned workflows, service requests, deadlines, and administrative duties under general supervision.

⛳️ Requirements

• An associate’s degree in Accounting, Business Administration, Finance, or a related field along with 2 years of relevant experience; or an equivalent combination of education and experience.

• Experience in supporting processes related to administration, accounting, finance, contracts, or business operations.

• Proven experience in maintaining records, documentation, databases, or financial systems.

• Proficient in working with spreadsheets, reports, and financial information.

• Multi-lingual abilities and/or multicultural experience are valued.

• Experience in supporting accounts payable, vendor management, invoice processing, or contract administration tasks.

• Familiarity with The Nature Conservancy’s policies, procedures, and financial systems is a plus.

• Excellent organizational skills with a focus on accuracy and attention to detail.

• Capability to meet deadlines while handling multiple tasks effectively.

• A demonstrated team-oriented mindset with a readiness to adapt as necessary to assist colleagues in achieving team objectives.

• The successful candidate must fulfill The Nature Conservancy's background screening criteria.

🏝️ Benefits

• Health care benefits

• Flexible spending accounts

• 401(k) plan with an 8% employer match

• Parental leave

• Accrued paid time off

• Life insurance

• Disability coverage

• Employee assistance program

• Other life and work well-being benefits

• Flexible work environment

• Career development opportunities

• Inclusive work environment

• Accommodations for qualified individuals with disabilities and disabled veterans