Accounts Payable Specialist

This is a fully remote position, open to applicants in Costa Rica.

📋 Description

• Process vendor invoices, which includes journal entries, matching purchase orders or contracts, and routing for approvals.

• Gather and maintain documents for vendor onboarding while ensuring the accuracy of vendor master data.

• Draft and upload bills into Bill.com under supervision, confirming correct GL coding, department tagging, and entity assignments.

• Execute ACH, wire, and international payment batches, adhering to proper controls and obtaining necessary approvals.

• Manage employee expense reimbursements in accordance with established policies.

• Oversee corporate credit cards, which entails collecting receipts, coding expenses, and performing monthly reconciliations.

• Ensure compliance with Travel & Entertainment policies and identify exceptions as needed.

• Maintain accounts payable ageing and follow up on overdue vendor items and unresolved vendor queries.

• Identify recurring expenses to guarantee accurate and consistent GL coding.

• Assist during month-end close processes, which include AP accruals and prepaid schedules.

• Report discrepancies such as duplicate invoices, pricing issues, and missing approvals to management.

• Provide support for payroll through basic data entry or reconciliations while upholding confidentiality.

• Adhere to AP standard operating procedures and internal controls while maintaining documentation to support audits.

• Aid in integration efforts for acquired and legacy entities.

• Report directly to the AP & Payroll Manager and collaborate with the core finance team located in the Philippines.

⛳️ Requirements

• Bachelor’s degree in Accounting, Finance, or a related discipline.

• A minimum of 3 years of experience in accounts payable or a comparable transactional accounting role.

• Proficiency in both English and Spanish, both written and spoken.

• Must be based in Costa Rica and available to work during US business hours.

• Familiarity with Bill.com and ERP/accounting systems is preferred.

• Strong preference for candidates with experience in QuickBooks, Xero, and Zoho.

• Solid skills in Excel or Google Sheets, including the use of lookups, pivot tables, and reconciliations.

• Experience collaborating with US and global finance teams across various time zones.

• Preferred experience in a multi-entity, multi-currency, or shared services environment.

• Experience in a private equity-backed company is an advantage.

• High attention to detail, strong documentation practices, and reliable execution of weekly AP cycles.

• Ability to communicate clearly with vendors and internal teams, along with the judgment to escalate discrepancies in a timely manner.

🏝️ Benefits

• Competitive compensation that aligns with experience and market benchmarks.

• Opportunity for global collaboration with experts from various regions and time zones.

• Career advancement and development opportunities.

• Fully funded month-long sabbatical after completing five years of service.

• Travel reimbursement or travel stipend after the five-year mark.

• A remote-first work culture.

• A positive-energy environment rooted in respect, inclusion, and accountability.