Senior Specialist, Corporate Paralegal – Global Entity Management, Corporate Governance

This is a fully remote position, open to applicants in Florida.

📋 Description

• Oversee governance and compliance for a vast array of U.S. and international legal entities

• Prepare, review, and maintain incorporation documents, bylaws, board and shareholder resolutions, officer appointments, powers of attorney, annual reports, and various governance documents

• Coordinate the formation, dissolution, mergers, acquisitions, restructurings, divestitures, and post-acquisition integrations of entities

• Ensure adherence to federal, state, and international corporate filing and governance regulations

• Collaborate with Legal, Finance, Tax, Treasury, Compliance, and business leaders

• Manage relationships with outside counsel, registered agents, and foreign service providers

• Maintain and enhance corporate records and the entity management database

• Utilize CSC Navigator to oversee entity data, corporate records, compliance calendars, governance documents, and filing obligations

• Audit entity records and pinpoint opportunities for enhancing governance, compliance, and data integrity

• Spearhead remediation and ongoing improvement initiatives

• Develop, document, and implement standardized policies, procedures, and governance best practices

• Propel initiatives that ensure entity management is a strategic, scalable, and well-governed function

⛳️ Requirements

• Bachelor’s Degree with a minimum of 6 years of relevant experience, or a Graduate Degree with at least 4 years of related experience

• Alternatively, a minimum of 10 years of prior related experience in lieu of a degree

• At least 6 years of experience as a corporate paralegal supporting complex U.S. and international legal entity portfolios

• Proficiency in corporate governance, entity lifecycle management, and compliance requirements both domestically and internationally

• Advanced skills with CSC Navigator

• Experience in maintaining entity data integrity, auditing corporate records, and leading data cleanup and remediation projects using CSC Navigator

• Background in supporting mergers, acquisitions, restructurings, legal entity rationalizations, and intricate corporate transactions

• Ability to recognize process inefficiencies and implement sustainable improvements

• Strong organizational, analytical, and project management skills with a keen attention to detail

• Excellent written and verbal communication skills, with the ability to collaborate across various business functions

• Capability to manage competing priorities independently, exercise sound judgment, and maintain confidentiality

• Experience working for a large multinational aerospace and defense company or a highly regulated global organization

• Proficient in CounselLink, including invoice review and matter creation

• Knowledge of governance, regulatory, and compliance requirements for U.S. government contractors

• Familiarity with complex multinational corporate structures across both domestic and international jurisdictions

• Experience in implementing or optimizing entity management systems and corporate governance processes

• Bachelor’s degree and/or Paralegal Certificate from an ABA-approved program

🏝️ Benefits

• 9/80 schedule allowing for every other Friday off

• Health insurance coverage

• Disability insurance

• 401(k) matching program

• Flexible spending accounts

• Employee Assistance Program (EAP)

• Education assistance opportunities

• Parental leave provisions

• Paid time off benefits

• Company-paid holidays