Senior Sales Administrative Assistant – West Coast

This is a fully remote position, open to applicants in Illinois.

📋 Description

• Provide comprehensive administrative assistance to Field Sales Managers.

• Implement processes within the department and operations to achieve team objectives.

• Address inquiries by utilizing probing questions and collecting as well as supplying information.

• Oversee logistics and event coordination for leadership meetings, including venue selection, catering, scheduling, and on-site support.

• Organize and manage both domestic and international business travel logistics, ensuring that leaders possess the necessary documentation.

• Draft, revise, and proofread memos, letters, reports, PowerPoint presentations, SharePoint updates, surveys, organizational charts, and records.

• Handle tasks and projects, which include invitations, presentation materials and handouts, meeting notes, action items, audio recordings, online participant inquiries, technical/logistical troubleshooting, and follow-up actions.

• Strategically and proactively manage leaders’ calendars.

• Assist with leadership communications.

• Prepare personnel, purchasing, and administrative forms for approval and processing.

• Train and provide backup support for other Administrative Business Partners.

• Assist in onboarding and offboarding processes for team members in the department.

• Apply company policies, procedures, and operational expertise.

• Engage in departmental projects, training sessions, and team meetings.

• Monitor, maintain, and order departmental supplies while managing the related budget.

• Take ownership of additional department-specific processes or activities as required.

• Thrive in an environment characterized by ongoing change, quality improvement, and organizational refinement.

⛳️ Requirements

• High School diploma or its equivalent.

• At least 1 year of administrative experience.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and LucidChart.

• Experience in effectively communicating essential information both in writing and verbally.

• Strong proofreading skills for ensuring correct grammar, spelling, and punctuation.

• Capability to learn various software applications.

• Familiarity with reporting automation tools is advantageous.

• A proactive approach with the initiative to anticipate needs and take charge of responsibilities.

• Detail-oriented mindset, ensuring precision in all tasks.

• Problem-solving attitude with the ability to adapt and respond effectively to challenges.

• Flexibility and adaptability to meet changing business requirements.

🏝️ Benefits

• Comprehensive medical, dental, vision, and life insurance plans with coverage commencing on the first day of employment.

• Six complimentary therapy sessions each year with a licensed therapist.

• Eighteen paid time off (PTO) days annually for full-time employees.

• Six company holidays each year.

• A 6% company contribution to a 401(k) Retirement Savings Plan each pay period, requiring no employee contribution.

• Employee discounts available.

• Tuition reimbursement offered.

• Options for student loan refinancing.

• Complimentary access to financial counseling, education, and resources.

• Maternity support programs provided.

• Nursing benefits available.

• Up to 14 weeks of paid leave for birth parents.

• Up to 4 weeks of paid leave for non-birth parents.