Senior Sales Administrative Assistant

This is a fully remote position, open to applicants in Illinois.

📋 Description

• Provide comprehensive administrative support to Field Sales Managers.

• Execute departmental and operational procedures to assist in achieving team objectives.

• Address inquiries by asking insightful questions, collecting, and supplying relevant information.

• Oversee logistics and event coordination for leadership meetings, including venue selection, catering, scheduling, and on-site support.

• Organize and manage both domestic and international business travel arrangements and necessary documentation.

• Draft, revise, and proofread various documents such as memos, letters, reports, PowerPoint presentations, SharePoint updates, surveys, organizational charts, and records.

• Handle tasks and projects, including invitations, presentation materials and handouts, meeting notes, action items, takeaways, recordings, online participant inquiries, troubleshooting, and follow-up actions.

• Optimize leaders' schedules through strategic and proactive calendar management.

• Assist in leadership communication efforts.

• Prepare personnel, purchasing, and other administrative forms for approval and processing.

• Train and offer backup assistance for other Administrative Business Partners.

• Facilitate onboarding and offboarding processes.

• Utilize knowledge of company policies, procedures, and operations.

• Engage in departmental projects, training sessions, and team meetings.

• Monitor, maintain, and procure department supplies while managing the related budget.

• Function within a dynamic environment focused on ongoing change, quality enhancement, and organizational improvement.

• Adjust to shifting business requirements.

⛳️ Requirements

• High School diploma or equivalent qualification.

• At least 1 year of administrative experience.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and LucidChart.

• Experience in conveying essential information succinctly, both orally and in writing.

• Skilled in proofreading documents for correct grammar, spelling, and punctuation.

• Capability to learn various software applications.

• Experience with reporting automation tools is a plus.

• Proactive attitude with an initiative to anticipate needs and take charge of responsibilities.

• Strong attention to detail, ensuring precision in all assignments.

• Problem-solving attitude with the ability to adapt and respond effectively to challenges.

🏝️ Benefits

• Comprehensive medical, dental, vision, and life insurance plans with coverage commencing on the first day of employment.

• Six complimentary therapy sessions annually with a licensed therapist.

• 18 paid time off (PTO) days each year for full-time employees.

• Six company holidays each year.

• A 6% company contribution to a 401(k) Retirement Savings Plan per pay period; no employee contribution necessary.

• Employee discounts available.

• Tuition reimbursement offered.

• Options for student loan refinancing.

• Complimentary access to financial counseling, education, and resources.

• Maternity support programs provided.

• Nursing benefits available.

• Up to 14 weeks of paid leave for birth parents.

• Up to 4 weeks of paid leave for non-birth parents.