Administrative Associate II, Strategy and Resource Mobilization Operations

This is a fully remote position, open to applicants in District of Columbia, +2 more states.

📋 Description

• Collaborate with the Associate Director of SRM Operations to address team requirements and needs.

• Process consultant agreements and oversee related invoices.

• Offer administrative assistance to SRM leadership, including organizing meetings, planning conference room usage, scheduling, limited travel support, and preparing or processing expenses.

• Maintain operational trackers, timelines, and follow-ups.

• Compile, format, and conduct quality checks on information, metrics, and data for reports, presentations, dashboards, and updates for leadership.

• Manage SharePoint channels, shared folders, templates, team records, onboarding materials, and version-controlled documents.

• Oversee team distribution lists, Teams/SharePoint channels, calendars, announcements, and standard communication tools.

• Lead the onboarding process for new employees within SRM.

• Perform administrative and special project tasks as assigned.

• Provide administrative surge support for SRM as time permits.

• Operate under the guidance of an Associate Director, gradually taking on more independent responsibilities.

⛳️ Requirements

• Associate's Degree or International Equivalent in Business Administration or a Related Field.

• Over 3 years of relevant experience in supporting team operations.

• Experience in a matrixed environment is advantageous.

• Bachelor's Degree is preferred.

• Capability to manage competing requests, clarify priorities, anticipate bottlenecks, and execute tasks accurately in a dynamic, matrixed setting.

• Proficient in providing responses to requests for general information.

• Skilled in accurately recording and documenting information.

• Ability to handle sensitive information with discretion, sound judgment, and a commitment to confidentiality.

• Proficient in identifying, defining, and resolving non-standard issues using operational procedures, practices, and established precedents.

• Capable of resolving recurring issues and unique situations.

• Ability to foresee problems and formulate recommendations for management resolution.

• Must adhere to FHI 360’s safeguarding commitment and sign the code of conduct.

• Subject to reference checks, criminal record checks, terrorism finance, and misconduct disclosure screening.

🏝️ Benefits

• 7% of monthly base pay contributed to a money purchase pension plan account.

• 18 days of paid vacation annually for full-time US-based staff.

• 12 sick days each year for full-time US-based employees.

• 11 holidays per year for full-time US-based staff.

• Competitive benefits package.

• Opportunities for professional development.

• Policies and programs that promote a healthy work/life balance.