Senior Records Information Management Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the organization's records management program, ensuring that business and mission records are properly identified, scheduled, captured, and preserved in accordance with federal law and DoD policy.

• Create, implement, and annually revise records management standard operating procedures (SOPs) and guidelines.

• Develop and sustain a records management plan for the transfer, accessioning, and disposal of permanent electronic records.

• Lead the execution of records transfer activities to the appropriate federal archival authority.

• Conduct compliance reviews and risk assessments, document any gaps found, and suggest corrective measures.

• Collaborate with the Government Records Manager and relevant stakeholders to design user-friendly records management systems and workflows.

• Perform user research to pinpoint issues and enhance compliance processes.

• Oversee archiving and digital preservation, including secure storage, metadata tagging and indexing, and backup/disaster recovery practices.

• Ensure that archived and published content remains tamper-proof, verifiable, and retained according to relevant schedules.

• Audit archiving, access control, and publishing workflows.

• Establish and enforce access control, permissions, and audit-trail practices.

• Integrate records considerations into digital strategy, content governance, and reporting.

• Provide records-related compliance and status reports, presenting findings to Government stakeholders.

• Offer subject-matter expertise and training to content and digital teams.

• Carry out other relevant duties as qualified or trained.

⛳️ Requirements

• Active Secret Clearance.

• BA/BS in Information Science, Library/Archival Studies, Records Management, or a related field.

• A minimum of 10 years of experience in records information management, including electronic records management within a federal or DoD setting.

• Proficient understanding of federal records management law, DoD recordkeeping policy, and archival transfer/accessioning procedures.

• Experience in developing and maintaining records management SOPs, retention schedules, and compliance reporting.

• Familiarity with working in a content management system (CMS) environment and coordinating with cross-functional content and digital teams.

• Excellent written communication skills, with experience producing compliance and governance reports for government stakeholders.

• Legally authorized to work in the US.

• Certified Records Manager (CRM) or Information Governance Professional (IGP) certification is a plus.

• Knowledge of cloud-hosted content environments and related backup and disaster recovery controls is a plus.

🏝️ Benefits

• Flexible hours.

• 401K with matching incentive.

• Parental Leave.

• Medical, dental, and vision benefits.

• Flexible Spending Account.

• Company-provided short-term disability and life insurance.

• Commuter benefits.

• Paid Time Off (PTO).

• 11 Paid holidays.

• Reasonable accommodations to participate in the job application or interview process, perform essential job functions, and receive other benefits and privileges of employment.

• Professional support and transparency regarding contract updates and future opportunities.