Accounts Payable, Finance Operations Specialist

This is a fully remote position, open to applicants in Massachusetts.

📋 Description

• Design, manage, and oversee the entire lifecycle of purchase orders, which includes intake, creation, routing, change orders, tracking, and closure.

• Verify purchase order coverage, coding, approvals, and documentation in collaboration with business owners.

• Supervise open purchase orders and commitments, addressing aged, incomplete, or fully utilized POs.

• Direct daily accounts payable operations, encompassing invoice intake, coding, three-way matching, approval routing, exception resolution, and preparation of payment batches.

• Maintain vendor records and relevant documentation, coordinating vendor setup and modifications.

• Address vendor and internal inquiries, resolving discrepancies related to invoices, pricing, approvals, and payment statuses.

• Process and document electronic payments, including wires, ACH activities, deposits, transfers, and other treasury-related entries.

• Prepare reconciliations for bank and cash accounts, and communicate outstanding issues to the Assistant Controller.

• Engage in month-end, quarter-end, and year-end closing activities, which include AP cut-off, accrual support, account reconciliations, journal entry support, and audit-ready documentation.

• Reconcile vendor statements and accounts payable subledger activity with the general ledger, correcting any unusual or erroneous transactions.

• Assist in cash forecasting by maintaining oversight of scheduled payments, open commitments, and imminent cash needs.

• Preserve electronic records while supporting internal controls, process walkthroughs, audits, and compliance requests.

• Identify areas for workflow improvement, enhance controls, boost data quality, and increase efficiency in procure-to-pay and cash processes.

• Provide cross-functional support and complete ad hoc Finance & Accounting projects, which may involve payroll preparation.

• Report directly to the Assistant Controller.

⛳️ Requirements

• A Bachelor’s degree in Accounting, Finance, Business Administration, Supply Chain, or a related field, or equivalent relevant experience.

• A minimum of 3 years of experience in accounts payable, procurement operations, cash management, or similar accounting roles is preferred.

• Practical experience with purchase orders, invoice processing, payment execution, vendor management, and bank reconciliations.

• Strong grasp of accounting principles, transaction coding, account reconciliations, cut-off procedures, accruals, and internal controls.

• Experience with ERP systems, procure-to-pay platforms, banking portals, and Microsoft Excel; ability to quickly learn new systems.

• Exceptional attention to detail, sound judgment, and a commitment to accuracy, confidentiality, and comprehensive supporting documentation.

• Excellent organizational and prioritization skills, capable of managing recurring deadlines and a high volume of transactions.

• Clear and professional communication skills, with the ability to collaborate effectively with vendors, budget owners, and cross-functional partners.

• Capability to investigate issues, identify root causes, and drive practical solutions independently while appropriately escalating high-risk matters.

• A continuous improvement mindset with a desire to develop scalable, efficient, and well-controlled processes.

• Authorization to work in the United States, verified through I-9 and E-Verify.

🏝️ Benefits

• Remote work arrangement.

• Periodic travel to team and company events.

• Equal Opportunity employment.