Senior Proposal Manager

This is a fully remote position, open to applicants in Texas.

📋 Description

• Manage the entire proposal development lifecycle, starting from the initial RFP release to the final submission.

• Evaluate RFP requirements and suggest proposal processes and content strategies.

• Provide guidance to writers, organizational leaders, and proposal team members.

• Establish proposal style guidelines and approve templates, covers, spines, tabs, labels, and related graphics.

• Create and uphold proposal schedules and compliant outlines.

• Collect RFP questions and facilitate internal reviews and approvals.

• Lead proposal kick-off meetings, status updates, and color reviews.

• Ensure adherence to RFP requirements throughout the proposal lifecycle.

• Coordinate reviews with Legal, Contracts, Insurance, and other relevant stakeholders.

• Confirm that all necessary forms and documentation are completed.

• Prepare review packages and guide contributors and reviewers effectively.

• Manage and maintain the proposal collaboration workspace.

• Oversee graphics development and production activities.

• Review proposal content for quality, consistency, and compliance.

• Ensure timely production while coordinating final delivery and submission plans.

• Conduct final book check reviews.

• Communicate proposal status and escalate any risks or concerns to senior leadership.

• Track and verify successful proposal delivery and submission.

• Assist in the preparation and coordination of oral presentations.

⛳️ Requirements

• Bachelor’s degree in Business, Communications, Marketing, or a related field, or equivalent professional experience.

• Over 5 years of experience in proposal management, bid management, or proposal coordination within a relevant industry.

• Proven experience managing multiple proposals concurrently in a fast-paced, deadline-oriented environment.

• Experience with State and Local Government tenders, RFPs, and procurement processes.

• Knowledge of structured proposal development methodologies.

• Strong project management, planning, and organizational capabilities.

• Exceptional written, verbal, editing, and presentation skills.

• Capability to interpret complex technical information and translate it into clear, customer-focused content.

• Experience in leading large, strategic, or highly technical proposals.

• Familiarity with government contracting requirements, procurement processes, and formal tender submissions.

• Proficient in Microsoft Office Suite and proposal management tools such as SharePoint and content libraries.

• Applicants must possess working rights in the United States.

• Must successfully pass a background check.

🏝️ Benefits

• Unlimited paid time off.

• 11 paid holidays.

• 401(k) plan.

• No-cost medical insurance option for employees and eligible dependents.

• Flexible Spending Account (FSA) option.

• Opportunities for career growth, stability, and development within a global organization.

• Reasonable accommodations for qualified individuals with disabilities throughout the recruitment process.