Senior Proposal Manager

This is a fully remote position, open to applicants in Texas.

📋 Description

• Evaluate RFP requirements and provide recommendations for the proposal process and content.

• Offer guidance to writers, organizational leaders, and members of the proposal team.

• Establish proposal style conventions and approve templates, covers, spines, tabs, labels, and graphics.

• Create and maintain proposal schedules and compliant outlines.

• Gather RFP inquiries and facilitate internal review and approval processes.

• Lead kick-off meetings, status updates, and color reviews for proposals.

• Ensure adherence to RFP requirements throughout the entire proposal lifecycle.

• Coordinate reviews with Legal, Contracts, Insurance, and other key stakeholders.

• Confirm that all necessary forms and documentation are completed.

• Prepare review packages and assist contributors and reviewers.

• Manage and maintain the proposal collaboration workspace.

• Oversee and support the development and production of graphics.

• Review proposal content for quality, consistency, and compliance with requirements.

• Ensure timely production and coordinate plans for final delivery and submission.

• Conduct final book check reviews.

• Communicate proposal status and escalate any risks or concerns to senior leadership.

• Track and confirm the successful delivery and submission of proposals.

• Assist in the preparation and coordination of oral presentations.

⛳️ Requirements

• Bachelor’s degree in Business, Communications, Marketing, or a related field, or equivalent professional experience.

• A minimum of 5 years of experience in proposal management, bid management, or proposal coordination within a relevant industry.

• Proven experience managing multiple proposals simultaneously in a fast-paced, deadline-oriented environment.

• Experience in supporting State and Local Government tenders, RFPs, and procurement processes.

• Familiarity with structured methodologies for proposal development.

• Strong project management, planning, and organizational abilities.

• Exceptional written, verbal, editing, and presentation skills.

• Capability to interpret complex technical information and transform it into clear, customer-oriented content.

• Experience in leading large, strategic, or highly technical proposals.

• Knowledge of government contracting requirements, procurement processes, and formal tender responses.

• Proficient in Microsoft Office Suite and proposal management tools such as SharePoint and content libraries.

• Legal working rights in the United States.

• Successful completion of a background check.

🏝️ Benefits

• Unlimited paid time off.

• 11 paid holidays.

• 401(k) plan.

• No-cost medical insurance option available for employees and eligible dependents.

• Flexible Spending Account (FSA) option.

• Opportunities for career growth, stability, and development within a global organization.

• Reasonable accommodations provided for qualified individuals with disabilities.