Federal Pipeline Manager, Proposal Writer

This is a fully remote position, open to applicants in United States.

📋 Description

• Continuously identify pertinent federal opportunities via GSA eBuy, SeaPort NxG, APFS, SAM.gov, agency acquisition forecasts, OASIS+, SEWP VI, other GWAC and IDIQ portals, industry notices, and sanctioned market-intelligence platforms.

• Evaluate opportunities for alignment with Praescient's capabilities, past performance, contract vehicles, NAICS codes, socioeconomic status, timing, place of performance, clearance or staffing considerations, acquisition strategy, and prime/subcontract potential.

• Create succinct opportunity research briefs that cover the customer, mission need, scope, value, timing, incumbent, vehicle, acquisition type, links, relevant capabilities and past performance, deadlines, information gaps, and suggested next steps.

• Maintain thorough and up-to-date CRM/pipeline records, including milestones, stages, source documents, contacts, actions, decisions, and deadlines; identify stalled or unsupported pursuits.

• Provide business-development teams and account managers with source documentation and factual research to assist in PWIN evaluation, pursuit selection, partner identification, and capture actions.

• Monitor draft solicitations, RFIs, industry days, one-on-ones, reading rooms, Q&A, amendments, forecast changes, final releases, and proposal deadlines.

• Manage opportunity and task-order pipelines for prime and subcontract vehicles, including OASIS+, SEWP VI, and other IDIQ/GWAC channels.

• Coordinate vehicle onboarding, portal access, profiles, catalogs or capability records, recurring reports, certification updates, points of contact, and administrative compliance deliverables.

• Prepare, route, track, and maintain NDAs, teaming agreements, subcontractor questionnaires, representations, certifications, data calls, and related pre-award documentation; escalate nonstandard terms as necessary.

• Facilitate the transfer of opportunities to the Federal Proposal Manager & Lead Writer with comprehensive research, source documents, decisions, teaming status, deadlines, response requirements, and outstanding actions.

• Independently manage and draft smaller RFIs, sources-sought responses, capability statements, white papers, and quick-turn task-order proposals.

• During proposal surges, act as an alternate proposal manager or volume lead; develop compliance matrices and outlines, write proposal content, and coordinate contributions from others.

• Provide significant editorial support for major proposals, ensuring compliance, structural coherence, evaluator focus, evidence, consistency, clarity, grammar, and final-copy review.

• Conduct independent compliance/content reviews and final editorial/production reviews under a two-review protocol; document findings and verify closure prior to submission.

• Utilize approved generative-AI tools for research, requirements extraction, compliance analysis, outlining, drafting, editing, and gap identification, while validating outputs against authoritative sources.

• Maintain reusable pipeline, teaming, vehicle, and proposal records and contribute to process improvement and lessons learned.

⛳️ Requirements

• A minimum of four (4) years of federal government contracting experience, encompassing opportunity research, pipeline or business-development operations, and hands-on proposal writing and editing.

• Current Association of Proposal Management Professionals (APMP) certification at the Foundation level or higher.

• Proven experience in sourcing, researching, documenting, and tracking federal opportunities through online procurement systems and the pipeline-to-proposal lifecycle.

• Demonstrated capability to independently write and edit federal RFIs, sources-sought responses, task-order proposals, capability statements, and proposal sections or volumes.

• Working knowledge of federal acquisition practices, common solicitation structures, evaluation criteria, IDIQs, GWACs, task orders, and prime/subcontract teaming models.

• Experience maintaining a disciplined opportunity pipeline or CRM and producing concise research and qualification products to inform leadership decisions.

• Experience coordinating NDAs, teaming agreements, partner data calls, representations and certifications, or similar pre-award documentation using approved templates and escalation procedures.

• Ability to differentiate between administrative agreement routing and contractual or legal judgment and appropriately escalate nonstandard terms.

• Strong substantive editing skills related to compliance, evaluator focus, factual support, consistency, and readability.

• Advanced, hands-on experience utilizing ChatGPT or comparable enterprise generative-AI tools for opportunity research, requirements extraction, compliance mapping, annotated outlines, drafting, rewriting, gap analysis, editing, and quality control, with source grounding and output validation methods.

• Proficient in Microsoft Word, Excel, PowerPoint, Teams, OneDrive, and SharePoint.

• Experience with federal opportunity and vehicle portals.

• U.S. citizenship is required.

• Ability to successfully complete company-required employment verification and background screening.

• Preferred: experience with DoD, Intelligence Community, DHS, DOJ, MDA, or other national-security and civilian-agency markets.

• Preferred: experience administering OASIS+, SEWP, GSA, or similar IDIQ/GWAC opportunity and reporting processes.

• Preferred: experience supporting a small or mid-sized federal contractor in areas such as capture, proposals, vehicles, and teaming operations.

• Preferred: familiarity with FAR/DFARS concepts, small-business set-asides, limitations on subcontracting, organizational conflicts of interest, and pre-award compliance considerations.

• Preferred: bachelor's degree in business, communications, public policy, information technology, contracts, or a related field; equivalent relevant experience will also be considered.

• Preferred: NCMA, Shipley, PMP, or other relevant training in pipeline, proposal, contracts, or project management.

🏝️ Benefits

• Very competitive salary based on qualifications and experience.

• Comprehensive, company-paid UnitedHealthcare medical coverage for you and your family, including premiums and deductibles.

• 401(k) with company matching.

• Travel and performance incentives.

• Three weeks of paid time off plus federal holidays.

• $5,000 annual training allowance.

• $500 book allowance.

• Tuition reimbursement program.

• Remote work arrangement.