Senior Project Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Take charge of scheduling client visits, project meetings, working sessions, and regular syncs across both internal teams and external partners.

• Manage the entire meeting preparation process, including the creation of agendas, pre-reads, and related materials.

• Oversee multiple simultaneous projects with intersecting timelines.

• Foster and sustain robust working relationships with both internal and external stakeholders.

• Ensure the integrity and accuracy of project management systems.

• Track progress against milestones and proactively identify risks, obstacles, and delays.

• Act as a central hub for communication regarding cross-functional projects.

• Facilitate weekly status updates and handle meeting logistics for stakeholders both internal and external.

⛳️ Requirements

• A minimum of 5 years of experience in project coordination, operations, consulting, education, nonprofit, or similarly fast-paced environments.

• Proven experience in maintaining and updating extensive trackers involving diverse internal and external stakeholders.

• Proficiency and comfort with project and productivity tools (e.g., Monday.com, Asana, Smartsheet, Notion).

• Excellent written and verbal communication abilities.

• Strong judgment and problem-solving capabilities.

• Ability to synthesize information from various sources effectively.

• Capacity to work independently, navigate complex stakeholder dynamics, and deliver high-quality results with minimal supervision.

• High level of discretion and professionalism when dealing with sensitive information.

🏝️ Benefits

• Competitive salary.

• Health insurance.

• 401(k) matching.

• Paid time off.

• Flexible work arrangements.

• Professional development opportunities.