Senior Project Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Provide comprehensive support to Project and Program Managers regarding scope, contracting, scheduling, budgeting, and quality control initiatives.

• Gather, process, and organize project data and documentation from various stakeholders and sources.

• Evaluate contracts and subcontractor agreements to ensure compliance with established Mainspring business practices.

• Populate contract documents with relevant information for various parties involved.

• Create and oversee purchase order processes and onboarding of new vendors.

• Compile and maintain up-to-date Mainspring certificates of insurance for distribution to clients.

• Establish project folders, template documents, and configure projects across multiple software applications.

• Manage equipment inventory, creation of new equipment parts, procurement, and logistics for specialized communications and site equipment.

• Assist in maintaining project documentation for Quality Assurance and Quality Control.

• Aid in the collection of transition documentation from Sales, Project Delivery, and Operations and Maintenance teams.

• Collaborate with stakeholders in other Mainspring departments and share subject matter expertise.

⛳️ Requirements

• Exceptional communication skills with a comfort level for interfacing with internal team members, various departments, and clients.

• Capability to work across functions effectively.

• Experience in project coordination, including document management, log creation/maintenance, procurement, shipping/logistics, and collaboration with engineering/construction teams, along with support for project managers.

• Proficiency in utilizing industry tools to monitor cost expenditures and budget allocations.

• Strong knowledge of contracting, procurement planning, and construction processes is advantageous.

• Willingness to travel to job sites 5% to 10% of the time.

• Solid working knowledge of Microsoft Office software (Word, Excel, Project, PowerPoint) and Google workplace applications.

• Ability to quickly learn new software systems.

• Experience with project/construction management software; familiarity with Procore is a plus.

• Strong written and verbal communication abilities.

• Excellent organizational skills and a keen attention to detail.

• Proactive, diligent, and thorough in work approach.

• Capability to manage large workloads and multitask in a dynamic environment.

🏝️ Benefits

• Commitment to being an Equal Opportunity Employer.

• Flexible work environment.

• Opportunities for pay increases over time based on the development of additional skills, competencies, and company-specific knowledge.