Senior Project Coordinator

This is a fully remote position, open to applicants in Latin America.

📋 Description

• Participate in virtual pre-bid and project meetings, taking notes and offering administrative assistance.

• Examine project documentation within 48 hours of sale to define the scope and administrative requirements.

• Create agendas for Pre-Construction meetings.

• Ensure timely submission of project documents and monitor progress through approval processes.

• Prepare and electronically distribute Job Foreman Packets prior to Pre-Construction meetings.

• Support the domestic team with project plans and schedules at least one week ahead of project commencement.

• Coordinate digital material orders and confirm supplier quotes against budgets.

• Develop Site Staging Plans and Material Delivery Schedules within 48 hours following material quote approval.

• Ensure safety plans, hazard assessments, and sub-contract agreements are documented prior to project initiation.

• Manage permits, insurance certificates, and bonds.

• Generate and submit change orders and RFIs within 48 hours of notification.

• Compile weekly project progress reports detailing hours worked, materials installed, and customer issues.

• Review job costs, invoices, and budgets.

• Update project schedules weekly using project management software.

• Communicate project completion status to Accounting one week prior to billing.

• Draft communications for customers and general contractors to address issues within 24 hours.

• Compile and format Post-Job Evaluation data for management review.

• Submit Project Closeout documents and process warranty payments.

• Oversee administrative tasks for multiple ongoing projects while meeting deadlines.

⛳️ Requirements

• Bachelor's degree in Business Administration, Construction Management, Project Management, or a related discipline (preferred).

• 3-5 years of experience in project coordination, administration, or within the construction/trade sector.

• High proficiency in Google Workspace, Microsoft Office, Buildertrend, and Project Management Software (Procore, BIM360, etc.).

• Must work in a 100% remote office environment with high-speed internet and availability that overlaps with Central Daylight Time (CDT).

• Candidates who receive an employment offer must undergo an employment verification check and background check.

• Employment verification will confirm job titles and employment dates with two previous employers.

🏝️ Benefits

• Competitive salary paid in USD.

• 20 days of paid time off (PTO) annually.

• Opportunities for professional advancement and career growth.

• Equipment provided by the company.

• A collaborative, inclusive, and multicultural work atmosphere.

• The chance to work on meaningful projects alongside a talented and supportive team.