Senior Program Analyst – Research Program Operations

This is a fully remote position, open to applicants in United States.

📋 Description

• Review, prescreen, and facilitate the processing of requests for project modifications, budgets, and initiation materials.

• Organize and implement workflows for projects, budgets, and peer reviews in accordance with established guidelines and timelines.

• Gather, validate, analyze, and synthesize data from field activities for reporting, performance tracking, and distribution to stakeholders.

• Maintain and refresh personnel and project tracking spreadsheets for application and peer review processes.

• Oversee application and peer review processes, monitor submissions, ensure completeness, and promote communication with stakeholders.

• Compose and disseminate communications and notifications, such as award announcements, panel review logistics, and updates for applicants and fellows.

• Recognize opportunities for process enhancements and assist in the development and implementation of SOPs, job aids, and training resources.

• Assist in the coordination of the AAAS fellow program, including screening applications, notifying candidates, providing orientation details, and establishing candidate guidelines.

• Aid HSR staff with reporting guidelines for funded projects, job aids, and reminders.

• Support special projects and cross-team priorities led by HSR leadership through planning, tracking milestones, and providing status updates.

• Prepare program-level reports, summaries, and analyses regarding project activities, budget workflows, and program operations.

• Facilitate workflow automation and optimization using Excel, SharePoint, or other relevant systems.

• Collaborate with program leadership and stakeholders to ensure requests and deliverables are processed accurately and in a timely manner.

• Engage with internal and external stakeholders to resolve issues, ensure data precision, and further program objectives.

⛳️ Requirements

• Bachelor’s degree in business administration, public administration, health administration, public health, research, finance, or a related discipline.

• Over 8 years of experience in supporting program management or program analysis within a complex organization.

• Capacity to independently manage tasks, prioritize workstreams, and contribute to program-level operations with minimal supervision.

• Ability to autonomously learn new processes and program requirements from guidance documents and reference materials.

• Experience in data validation, analysis, and maintaining organized tracking tools such as Excel and SharePoint.

• Proficient in Microsoft Office applications, including Excel, Teams, and SharePoint.

• Strong attention to detail with the ability to juggle multiple tasks and meet deadlines.

• Excellent written and verbal communication skills, particularly in conveying information clearly to scientific audiences.

• Capability to work independently in a remote setting while managing assigned tasks and deadlines.

• Ability to obtain and maintain a public trust clearance.

• Legal authorization to work in the U.S.

• Desired: Experience in supporting research program operations, including health systems research and/or implementation science.

• Desired: Experience in a VA or federal environment.

• Desired: Experience in supporting program performance tracking, reporting, or evaluation activities.

• Desired: Experience in supporting or coordinating peer review, scientific review, or award processes.

• Desired: Experience in managing budget-related workflows, financial tracking, projections, or review processes.

• Desired: Experience in developing SOPs, job aids, or initiatives for process improvements.

• Desired: Project management experience; PMP or equivalent certification is a plus.

• Desired: Experience working independently with senior leadership, faculty, staff, students, medical professionals, and external agencies.

• Desired: Ability to synthesize data and stakeholder input to guide program enhancements or operational decisions.

• Desired: Ability to identify inefficiencies and recommend process improvements.

• Desired: Experience working with multiple stakeholders in a dynamic, matrixed environment.

• Must demonstrate discretion and sound judgment, as confidential information is frequently encountered.

🏝️ Benefits

• 100% remote position.

• Reasonable accommodations may be provided to enable individuals with disabilities to perform the essential duties of this role.