Senior Planning & Coordination Manager, Combat

This is a fully remote position, open to applicants in United States, +3 more locations.

📋 Description

• Gather and assess project deadlines, milestones, and deliverables within functional areas.

• Evaluate project health and provide summaries comparing progress against milestones set by rights-holders and functional areas.

• Ensure all parties adhere to project requirements, schedules, and deadlines.

• Identify risks or delays that need attention or escalation to executive leadership.

• Organize client-facing meetings, reporting, and project deliverables in collaboration with partners and internal teams.

• Compile status reports by collecting, analyzing, and summarizing pertinent information.

• Create and maintain project communication plans, ensuring they are effectively executed.

• Facilitate change requests and communicate any impacts on schedules, partners, and finances.

• Act as the central source of information and support for the team.

• Assist in strategic growth initiatives from inception to completion with both internal stakeholders and external clients.

• Define project concepts, processes, expectations, scope, plans, and task assignments.

• Build, oversee, and train teams on project management systems and tools.

• Enhance cross-team alignment, integrate functions, and streamline processes.

• Mentor teams and leaders to foster improved efficiency.

• Establish operational accountability through checklists and quality assurance tests.

• Uphold best practices in data management across systems.

• Track project progress and set appropriate deadlines.

• Anticipate client-side delays and communicate evolving client needs.

• Predict and resolve project-related issues.

⛳️ Requirements

• A bachelor's or master's degree in Event or Project Management.

• Demonstrated experience in event operations, event product development, project management, and project management tools.

• Strong problem-solving skills, creative solutions, and effective communication abilities.

• Excellent planning skills with the ability to foresee potential scenarios and manage various outcomes.

• Capability to thrive in a fast-paced environment across multiple time zones.

• Proficiency in prioritizing projects and deliverables as demands evolve.

• Experience in training and the ability to simplify complex projects for better understanding.

• Ability to lead project teams of varying sizes to successful completion.

• Solid understanding of formal project management methodologies.

• Experience managing large-scale projects.

• Commitment to completing projects within specified timelines.

• Familiarity with project management systems, such as Airtable and Smartsheet.

• Proficient in PowerPoint.

• Experience in event management.

• Experience with internal and external client relations.

• Strong planning and coordination skills.

• Attributes such as accountability, adaptability, budget management, clear communication, creativity, decisiveness, delegation, forecasting, leadership, management, organization, problem-solving, strategic thinking, and stress management.

🏝️ Benefits

• Short- and long-term incentives, when applicable.

• Opportunities for growth and development.

• Health care benefits.

• Retirement plans.

• Paid vacation and other time off.

• Additional offerings.

• Occasional domestic travel to On Location offices may be required.