Senior People Services Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Accurately carry out standard People & Culture administrative tasks in accordance with set procedures, timelines, and controls.

• Address routine inquiries from team members and managers, escalating issues that require further assistance.

• Oversee new-hire pre-boarding processes, including background checks, pre-employment requirements, I-9 activities, documentation, and any pending items.

• Manage offboarding and termination processes, including communications, documentation, system modifications, and access adjustments.

• Ensure the maintenance of precise employment files and People & Culture records.

• Process changes to employee data and transactions within Workday and other HR systems.

• Administer user accounts in People & Culture and vendor systems.

• Track workflows, deadlines, inboxes, and any outstanding activities systematically.

• Provide support for leave administration, Talent Acquisition, Talent Management, and ongoing People & Culture initiatives.

• Conduct regular audits of employee records, system information, and process completions.

• Prepare and disseminate regular and on-demand reports and employee data.

• Collaborate with Payroll and Finance to address routine inquiries and resolve administrative or data inconsistencies.

• Draft employee-facing communications, reminders, forms, and other materials.

• Assist in the development of process documentation, checklists, and job aids.

• Offer administrative support for People & Culture programs, projects, and initiatives.

⛳️ Requirements

• A minimum of 2 years of experience in Human Resources, People Operations, HR administration, or a comparable role.

• Proven experience in detail-oriented administrative tasks that demand accuracy, consistent process execution, and strong follow-through.

• Familiarity with processing HR transactions in Workday is preferred.

• Excellent attention to detail with the ability to adhere to established procedures and checklists.

• Strong organizational and time-management capabilities.

• Experience in maintaining confidential employee information and records.

• Skilled in entering, updating, auditing, and reporting employee or HR data in an HRIS or similar system.

• Strong written and verbal communication abilities.

• Customer-service focused with the capacity to identify when issues need escalation.

• Proficient in Microsoft Office applications, including Excel, Outlook, Word, and Teams.

• Capability to adapt to shifting priorities in a startup environment.

🏝️ Benefits

• Short-term incentives for eligible positions.

• Comprehensive benefits package.

• Reasonable accommodations available for applicants with disabilities.