Senior Payroll Specialist

This is a fully remote position, open to applicants in Latin America.

📋 Description

• Take charge of both regular and off-cycle payroll processing in Rippling for the U.S.

• Confirm new hires, terminations, changes in compensation, bonuses, deductions, reimbursements, and other payroll inputs.

• Oversee and reconcile payments for contractors.

• Coordinate payroll and bonus distributions for employees associated with EOR partners.

• Validate payroll calculations from EOR and reconcile invoices and statements with internal records.

• Manage payroll requirements across multiple states, including tax withholding, final payments, state registrations, tax notices, filings, and reconciliations.

• Handle deductions for benefits, garnishments, retirement contributions, and other payroll deductions.

• Ensure accurate payroll and employee data is maintained in Rippling while troubleshooting configurations, reports, workflows, and records.

• Investigate payroll discrepancies, identify underlying issues, and ensure resolution.

• Act as the main point of contact for employee inquiries related to payroll.

• Assist with payroll audits, census requests, and reviews for benefits or insurance.

• Oversee year-end payroll tasks, including W-2/1099 processing, annual reconciliations, and related tax obligations.

• Maintain payroll standard operating procedures (SOPs) and controls, while identifying areas for enhancing accuracy, efficiency, and audit preparedness.

• Collaborate with Finance, HR, Accounting, employees, and external payroll partners.

• Report directly to the VP of Finance as part of the Finance team.

⛳️ Requirements

• A minimum of 5 years of payroll experience, including at least 3 years of direct administration of U.S. payroll.

• Practical experience in processing payroll using Rippling.

• Experience in managing multi-state U.S. payroll; familiarity with California and/or New York is highly preferred.

• Comprehensive knowledge of U.S. payroll taxes, wage deductions, federal and state regulations, final pay, and off-cycle payroll.

• Proven ability to independently investigate and resolve payroll discrepancies.

• Proficient in Excel or Google Sheets, particularly for reconciliations and payroll reporting.

• Strong numerical reasoning skills and a keen attention to detail.

• Professional fluency in both spoken and written English.

• Excellent communication and customer service skills when addressing sensitive employee payroll inquiries.

• Ability to work autonomously, meet recurring deadlines, and take initiative in a fast-paced setting.

• Must maintain at least 5 hours of daily overlap with U.S. Pacific Time business hours.

🏝️ Benefits

• Competitive salary package.

• Opportunities for professional development and growth.

• Comprehensive health, dental, and vision insurance.

• Flexible working hours and remote work options.