Senior Payroll & Reporting Specialist

This is a fully remote position, open to applicants in Alabama, +36 more states.

📋 Description

• Conduct bi-weekly payroll runs across multiple states and entities from start to finish, covering on-cycle, off-cycle, severance, bonuses, and commission payments.

• Perform audits and reconcile payroll-related changes with source systems to ensure data accuracy.

• Execute independent reasonableness assessments and verify source data for final wage and leave payout calculations before disbursement.

• Create, execute, and analyze recurring pay registers, deduction audits, tax withholding verifications, and retro/adjustment reports utilizing Workday and advanced Excel skills.

• Lead payroll system/process initiatives, configure workflows, and conduct Workday testing.

• Offer well-supported explanations for technical updates.

• Investigate and resolve complex payroll inquiries independently.

• Report unresolved issues to the Senior Manager with documented context and suggested solutions.

• Manage agency tax notices and independently resolve routine issues.

• Assist in quarterly tax account reviews under the guidance of the Senior Manager.

• Maintain, document, and revise standard operating procedures, audit evidence, and verification logs for non-standard payroll transactions.

• Ensure the organization receives accurate and timely payroll disbursements.

• Optimize workflows and cultivate collaborative relationships with Finance, HRIS, and vendor partners.

⛳️ Requirements

• 3–5 years of progressively responsible payroll experience processing intricate, multi-state payrolls.

• Demonstrated experience in independently managing end-to-end bi-weekly payroll processing, off-cycle adjustments, severance, and commission calculations.

• Advanced proficiency in Excel, including pivot tables, lookups, SUMIFS, management of large datasets, and building reconciliation templates.

• Proven expertise with Workday Payroll and reporting tools.

• Practical experience in system testing and release validation.

• Strong analytical and mathematical abilities.

• Experience in executing payroll balancing, variance analysis, and month-end reconciliations.

• Comprehensive understanding of payroll compliance, tax regulations, and agency notice management.

• Ability to exercise independent judgment regarding non-routine payments and verify source data prior to transaction finalization.

• Preferred: Certified Payroll Professional (CPP) or a similar certification.

• Preferred: hands-on experience with payroll tax registrations and agency notice management.

• Candidates must reside in a state where Custom Ink is legally registered to operate as an employer.

• Ability to remain in a seated position for extended periods while working on a computer.

• Regular use of common office equipment, including a computer, keyboard, mouse, and telephone.

• Successful completion of a criminal background check is required for employment.

🏝️ Benefits

• Generous Paid Time Off: flexible paid time off policies and major paid holidays.

• Comprehensive Medical, Dental, and Vision coverage through a PPO or HDHP plan.

• Access to virtual medical consultations via MDLIVE.

• Mental health support through preferred partners.

• Up to 14 weeks of fully paid parental leave for birthing parents.

• 8 weeks of fully paid parental leave for non-birthing parents.

• Adoption assistance.

• Pet insurance.

• Caregiver leave.

• Fertility benefits.

• 401(k) plan with company matching.

• Employer contributions to HSA for eligible plans.

• Life & AD&D insurance.

• Flexible spending account options.

• Financial wellness resources.

• Training programs.

• Certification opportunities.

• Tuition assistance.

• Minimal travel, with occasional trips for key meetings, collaboration opportunities, or area-connected events.