Associate Payroll Accountant

This is a fully remote position, open to applicants in Virginia.

📋 Description

• Assist in the semi-monthly payroll process, from collecting timecards to final payroll processing and reporting.

• Utilize ADP and Deltek Costpoint for payroll processing.

• Examine payroll inputs, payroll registers, and exception reports for accuracy and to identify discrepancies.

• Verify hours worked, overtime, PTO, holiday pay, bonuses, deductions, reimbursements, and other payroll transactions.

• Coordinate payroll deadlines with HR, Accounting, managers, and staff.

• Manage payroll adjustments, corrections, retroactive payments, off-cycle payments, and special transactions.

• Reconcile payroll-related accounts and reports across ADP, Costpoint, the general ledger, and other systems.

• Oversee timekeeping and timecard procedures, ensuring accurate allocation of projects, contracts, cost-centers, and charge-codes.

• Address issues related to missing, incorrect, or late timecards and oversee timekeeping exceptions.

• Facilitate new employee payroll setup, onboarding, timekeeping training, and modifications to employee data.

• Ensure adherence to federal, state, and local payroll tax regulations.

• Review tax filings, deposits, reports, notices, and resolve employee tax issues.

• Assist with year-end payroll tasks, including W-2s, tax reporting, reconciliations, and addressing employee inquiries.

• Maintain payroll policies, procedures, schedules, records, and confidential documentation.

• Adhere to internal controls and support internal and external payroll, timekeeping, and tax audits.

• Respond to audit findings and assist with compliance related to government-contracting labor-charging and payroll.

⛳️ Requirements

• Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or a related field is preferred.

• 0-2 years of payroll experience, including a background in a multi-state payroll environment.

• Experience in supporting a semi-monthly payroll process is required.

• Practical experience with ADP and Deltek Costpoint or similar payroll/ERP systems.

• General understanding of federal, state, and local payroll tax regulations.

• Familiarity with timekeeping, timecard review, payroll reconciliations, and payroll control measures.

• Basic comprehension of payroll accounting and general ledger reconciliation.

• Strong skills in Excel and data analysis.

• Excellent organizational, analytical, and problem-solving skills.

• High degree of confidentiality and integrity when handling employee compensation and personal information.

• Employment is contingent upon successful completion of a thorough background check, security investigation, and drug screening.

🏝️ Benefits

• 401k Plan

• Flexible Work Schedules

• Tuition Reimbursement

• Co-Sponsored Health Plan

• Paid Leave

• Competitive salary

• Comprehensive benefit package