Senior Payroll Operations Analyst

This is a fully remote position, open to applicants in United States.

📋 Description

• Take charge of the complete payroll processing cycle for all company entities, serving as the main payroll processor and systems administrator.

• Perform biweekly payroll processing for both on-cycle and off-cycle runs from start to finish.

• Prepare and verify payroll inputs, which include new hires, terminations, bonuses, retroactive adjustments, and one-time payments.

• Handle exceptions, manual overrides, system computations, and maintain documented audit trails.

• Deliver audit packages following the Preparer > Reviewer > Approver control framework.

• Examine pay results, preview reports, and exception outputs prior to submission.

• Maintain configurations for earnings and deductions across all pay groups.

• Validate paycheck-level taxation across multiple state jurisdictions and keep track of withholding activities.

• Process garnishments, levies, and involuntary deductions efficiently.

• Assist in quarterly and year-end tax reconciliation and filing validation.

• Investigate multi-state tax requirements, wage and hour regulations, and withholding rules.

• Handle equity transactions and supplemental withholding; keep equity-to-payroll audit logs updated.

• Monitor payroll system settings, workflow automations, and configurations; identify errors and suggest improvements.

• Create ad hoc reports and monitor accuracy and efficiency KPIs.

• Support GL reconciliation and payroll-to-finance reporting efforts.

• Maintain payroll master data, audit trails, records, SOPs, checklists, and playbooks.

• Act as a Tier I and Tier II escalation point for employee payroll inquiries.

• Collaborate effectively with HR, Finance, People Operations, Legal, Stock Administration, and Finance partners.

• Represent payroll operations in cross-functional meetings and audit reviews.

⛳️ Requirements

• A minimum of 5 years of payroll operations experience with direct processing responsibility in a multi-state environment.

• Advanced technical skills with HRIS and payroll systems.

• Strong analytical and data validation abilities, demonstrating accuracy in high-volume settings.

• Familiarity with wage and hour laws, pay computation, and multi-state tax compliance.

• Proficient in Excel or Google Sheets; experience with macros or query tools is a bonus.

• Exceptional attention to detail, confidentiality, and time management skills in a fast-paced environment.

• Previous experience with Rippling or a similar enterprise payroll platform.

• Knowledge of equity transaction processing and payroll tax administration for equity-based compensation.

• Experience in healthcare, startups, or rapidly growing multi-entity environments is preferred.

• Must have authorization to work in the United States without current or future sponsorship requirements.

🏝️ Benefits

• Competitive salary and performance-based bonuses.

• Comprehensive health, dental, and vision insurance plans.

• Generous paid time off and holiday policies.

• Opportunities for professional development and growth.

• Collaborative and inclusive company culture.