Senior Payroll & Benefits Administrator

This is a fully remote position, open to applicants in New York.

📋 Description

• Take full responsibility for processing payroll for over 500 US employees from start to finish.

• Collaborate with Finance and People Operations to manage payroll inputs and modifications, including new hires, terminations, changes in compensation, bonuses, deductions, and leaves of absence.

• Detect and resolve any discrepancies in payroll.

• Act as the main internal expert on payroll matters.

• Address employee payroll inquiries and work with ADP and internal parties on issues related to payroll, taxes, and deductions.

• Oversee multi-state payroll and tax obligations, including compliance with New York's Convenience of the Employer rule and associated withholding requirements.

• Manage payroll and invoicing-related benefits administration, including handling employee deduction modifications and qualifying life events.

• Review and reconcile invoices related to benefits and self-funded plan activities.

• Confirm employee eligibility, enrollment, payroll deductions, and plan fees.

• Collaborate with the Accounting department to address discrepancies and perform financial reconciliations.

• Assist with month-end and year-end processes, W-2 preparation, open enrollment, benefits renewals, audits, and routine operations.

• Maintain thorough documentation and controls, and identify opportunities to automate, streamline, and enhance payroll and benefits processes.

⛳️ Requirements

• At least 4 years of direct experience in payroll and benefits administration.

• Proven track record of processing payroll through ADP Workforce Now for a US workforce of no less than 500 employees.

• Experience in managing payroll across multiple states.

• Background in reconciling benefits invoices.

• Comprehensive knowledge of federal, state, and local payroll and tax regulations.

• Practical experience in benefits administration and invoice reconciliation.

• Proficient in Excel or Google Sheets.

• Skilled in handling large datasets, reconciliations, audits, and reporting tasks.

• Exceptional attention to detail and commitment to meeting deadlines.

• Experience with self-insured benefits plans and familiarity with New York's Convenience of the Employer rule is highly preferred.

🏝️ Benefits

• Flexible work hours.

• Flexible vacation policy.

• Generous 401K matching program.

• Parental leave.

• Team-building events.

• Wellness budget.

• Learning reimbursement.

• Equity opportunities.

• Fully remote work available within the United States.