Part-Time Payroll Tax Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Register businesses for new state and local tax accounts, including SUI, SIT, and relevant local withholding or occupational taxes.

• Execute manual federal, state, and local payroll tax filings and remittances.

• Prepare and submit Forms 941, 940, state quarterly and annual returns, W-2, and W-2c forms.

• Investigate and resolve payroll tax discrepancies, agency notifications, penalty assessments, and filing errors with the IRS and state/local agencies.

• Assist clients in recovering access to locked, suspended, or otherwise inaccessible state and local tax accounts.

• Monitor unemployment tax rates and manage SUTA rate adjustments, voluntary contributions, and rate protests.

• Provide guidance to clients on withholding elections, multi-state and reciprocity agreements, remote employee taxation, and reporting obligations.

• Reconcile payroll tax liabilities and rectify discrepancies proactively to prevent filing issues.

• Keep track of federal, state, and local legislative and regulatory changes that impact payroll tax.

• Update clients and internal procedures in accordance with regulatory modifications.

• Cultivate and maintain robust client relationships while delivering prompt tax-related assistance.

⛳️ Requirements

• Over 5 years of direct experience in payroll tax compliance.

• Proven experience supporting multiple clients or entities across various states.

• Proficient in registering companies for new state SUI/SIT and local tax accounts.

• Extensive knowledge of federal and state payroll tax regulations, including FICA, FUTA, SUTA, state income tax withholding, and local taxes.

• Experience in researching and resolving payroll tax notices directly with the IRS and state agencies.

• Proficient in using ADP Workforce Now.

• Familiarity with Paylocity, Gusto, or other payroll/HRIS platforms is highly advantageous.

• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) is preferred.

• Exceptional attention to detail and precision.

• Capability to independently manage compliance deadlines.

• Strong written and verbal communication abilities.

• Ability to articulate tax concepts clearly to non-technical clients.

• Bachelor's degree in Accounting, Finance, or Business Administration is preferred.

• Must be available to work Monday to Friday during regular business hours.

• Willingness to take on additional hours as client demands arise.

• Must be authorized to work in the United States.

• This position is not suitable for someone juggling another job alongside this role.

🏝️ Benefits

• Permanent part-time employment.

• Flexible hours with the potential for additional hours as business needs evolve.

• Remote work opportunity.