Senior Meeting Planner, Live Meeting/Pharma Agency Experience Required

This is a fully remote position, open to applicants in New York.

📋 Description

• Independently organize and manage small meetings and events with a maximum of 50 participants.

• Oversee logistics for both live and virtual events, encompassing venue selection, contract negotiations, travel arrangements, catering, room setup, virtual platforms, audiovisual services, attendee lists, and additional vendors.

• Handle audience generation, attendee recruitment, and data management related to attendees.

• Complete post-event reporting in accordance with the Sunshine Act.

• Process and administer payments for healthcare professionals and vendor invoices.

• Monitor and prepare attendee expenditure reports to ensure Sunshine Act compliance.

• Review and reconcile final invoices and associated costs.

• Update and disseminate program templates and meeting materials.

• Coordinate ground transportation and manage arrival and departure logs.

• Collaborate with internal teams for program planning and execution.

• Maintain communication with the manager and project team throughout each program.

• Achieve or surpass minimum billable utilization percentages.

• Travel as needed to provide on-site management for meetings.

⛳️ Requirements

• Bachelor's degree.

• At least 2-3 years of experience in meeting planning.

• CMP Certification is preferred, although not mandatory.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).

• Familiarity with Cvent® (online event registration management system).

• Experience with alternative web-based registration systems.

• Proficient in executing virtual meetings using platforms like Zoom, WebEx, Adobe Connect, On24, and GoToMeeting.

• Knowledgeable in the hotel, air travel, and event planning sectors.

• Strong skills in accounting and negotiation.

• Capable of independently managing assigned projects.

• Ability to prioritize, multitask, and plan multiple meetings concurrently.

• Competent in following directions and applying them effectively to the planning and execution of ongoing projects.

• Proficient in conflict resolution, problem-solving, and maintaining composure in a dynamic environment.

• Experience and ability to manage and travel to meetings both domestically and internationally.

• Availability to work outside of standard company hours, including evenings and weekends.

• Adherence to and understanding of PhRMA, FDA, OIG, ACCME, and ADA guidelines.

🏝️ Benefits

• Competitive salary.

• Comprehensive benefits package.

• Reasonable accommodations during the hiring process.

• Commitment to an inclusive culture and diversity, equity, and inclusion.