Executive Support Assistant

This is a fully remote position, open to applicants in Argentina, +5 more countries.

📋 Description

• Provide assistance with billing, invoicing, timesheet evaluations, and maintaining financial records.

• Support client billing follow-ups, payment processes, and various administrative tasks.

• Oversee management of inboxes, calendars, reports, documents, and routine administrative responsibilities.

• Enter and update information pertaining to clients, companies, matters, and projects.

• Update and maintain records within QuickBooks, Minute7, CRM, and other firm-related systems.

• Assist in generating reports, cleaning up CRM data, managing workflows, and working on special projects.

• Follow up with team members as instructed to ensure that projects remain on schedule.

• Track interactions, meeting notes, summaries, and essential documentation.

• Keep an eye on project updates, deadlines, assignments, and workflow statuses.

• Perform data accuracy checks and identify any missing or inconsistent information.

⛳️ Requirements

• Experience in a law firm or other professional services setting.

• Background in supporting billing, client intake, project coordination, CRM management, or administrative functions.

• Proficiency in one or more of the following: QuickBooks Online, Minute7, Airtable, Tresorit, CRM platforms, or Microsoft 365.

• Strong attention to detail with the capability to spot errors, missing data, and inconsistencies in processes.

• Excellent organizational, communication, and follow-up abilities.

• Capacity to manage multiple priorities in a dynamic environment while upholding accuracy and professionalism.

• Proficiency in both English and Spanish.

🏝️ Benefits

• Opportunity for remote work.

• Environment certified as a Great Place to Work.