Senior Manager, Administration

This is a fully remote position, open to applicants in United States.

📋 Description

• Provide administrative assistance to two Senior Vice Presidents within the ASPCA Program division.

• Oversee intricate scheduling, calendar management, conflict resolution, meetings, and communication for senior leadership.

• Coordinate travel logistics, itineraries, expense reports, and travel preparation.

• Record meeting notes, track decisions, document next steps, and facilitate follow-ups.

• Monitor organizational calendars and equip SVPs and teams for planning sessions, reviews, compliance training, and budget preparation.

• Collaborate with the Director and administrative colleagues to enhance Program administrative functions and offer backup support.

• Assist in the adoption and effective utilization of new technologies in collaboration with IT.

• Plan and organize internal and external meetings and events, taking care of travel, supplies, room arrangements, A/V needs, and catering.

• Collect feedback to enhance meeting effectiveness, communication, and team processes.

• Aid in the collection of budget details, review, initial analysis, reporting, and data maintenance.

• Manage projects by tracking timelines, deliverables, documentation, communications, and any issues that arise.

• Develop slide decks and visual representations of information.

⛳️ Requirements

• High School diploma, GED, or equivalent work experience is required.

• A minimum of 4 years of experience in providing administrative support, with at least 1 year dedicated to supporting executives.

• Experience in managing calendars and providing logistical support for ongoing work and priorities.

• At least 1 year of experience in arranging travel for others.

• 1 year of experience in organizing virtual and on-site meetings for others.

• 2 years of experience in taking meeting notes and outlining next steps.

• 1 year of experience in supporting budget preparation and review.

• 1 year of experience in completing expense reports for others.

• Strong organizational abilities and the capacity to manage competing priorities and deadlines.

• Demonstrated sound judgment, diplomacy, sensitivity, and a commitment to confidentiality.

• Capability to work independently in a remote environment.

• Proficiency in planning, organizing, and facilitating meetings.

• Strong verbal and written communication skills, including grammar, editing, and proofreading.

• Proficiency in Microsoft Office, particularly Outlook and Teams.

• Quick adaptability to learn new software.

• Ability to embody ASPCA core values and behavioral competencies.

• Familiarity with Workday, Airtable, Box, and Canva is preferred.

• Experience in event or conference planning is preferred.

• Experience in collecting and managing data sets is preferred.

• A background in animal sheltering, veterinary medicine, or animal welfare is a plus.

• Proficiency in English is required.

🏝️ Benefits

• Affordable health coverage, including medical, employer-paid dental, and optional vision coverage.

• Flexible time off policies that include vacation time, sick leave, bereavement leave, paid parental leave, 10 company-paid holidays, and paid personal time off.

• Competitive financial incentives and retirement savings options.

• 401(k) plan featuring dollar-for-dollar employer matching up to 4% and an additional 4% contribution.

• Opportunities for professional development, including classes, on-the-job training, coaching, and mentorship.

• Internal mobility opportunities available.

• Opportunities to engage in field support.