Senior Lease Analyst

This is a fully remote position, open to applicants in Florida, +4 more states.

📋 Description

• Oversee Lease Administration functions and the execution of processes for mid-sized to large, highly complex accounts.

• Act as the primary liaison for clients and internal stakeholders concerning global lease administration issues.

• Comprehend client business goals, real estate portfolio strategies, and service expectations.

• Maintain details of client agreements, scope of work, fee structures, billing frequencies, and payee information within WorkTrac.

• Conduct meetings and reviews with clients, discussing portfolio updates, critical metrics, and performance reports.

• Develop and sustain client governance programs, reporting schedules, communication strategies, and business reviews.

• Monitor and communicate lease expirations, option exercise dates, and other essential information.

• Identify potential account risks, create mitigation strategies, and manage project solutions.

• Supervise global team delivery according to client-specific processes and contracts.

• Engage in presentations for new business opportunities and existing clients.

• Initiate weekly calls and internal communications with global lease administration account teams.

• Facilitate impactful communications with a professional demeanor.

• Oversee the abstraction of leases and input of rental obligations and other lease details.

• Ensure final quality control for the abstraction processes.

• Utilize Colliers360, dashboards, WorkTrac, and other relevant systems.

• Confirm and approve monthly client billing and pass-through expenses.

• Review recovery clauses, establish recovery pools, compute tenant recovery expenses, and analyze caps, base years, and exclusions.

• Prepare monthly rental payment schedules.

• Monitor accounts receivable and escalate issues as necessary.

• Reconcile outstanding balances and resolve disputes with landlords and clients.

• Review, validate, and approve Rent, CAM, Operating Expense, Tax, and Insurance payments to landlords.

• Assess and verify Consumer Price Index adjustments.

• Maintain filing systems and ensure data integrity within tenant and lease databases.

⛳️ Requirements

• A minimum of 5 years of relevant experience in commercial real estate lease administration and/or accounting and property management, within the Landlord or Tenant sectors.

• An associate or bachelor’s degree in business, accounting, real estate, or a related field is preferred.

• Familiarity with commercial real estate database applications such as Visual Lease, APEX, ProLease, CoStar, WorkTrac, Lucernex, Planon, Manhattan, or other portfolio management systems.

• Proven expertise in managing multi-line global accounts with over 1,000 leases and experience in global account management structures.

• Intermediate proficiency in Microsoft Office applications, including Word, PowerPoint, Excel, and OneNote.

• Comprehensive knowledge of FASB/IFRS accounting standards and general accounting principles is preferred.

• Ability to work independently and possess strong time management skills.

• Must be authorized to work in the United States on a full-time basis.

• Employer will not provide sponsorship for work visas.

🏝️ Benefits

• Employer-subsidized medical benefits, encompassing prescription drug, dental, and vision coverage.

• Employer-funded basic life/AD&D insurance.

• Short-term and long-term disability insurance.

• 401(k) plan with employer matching contributions.

• 10 days of sick leave.

• A minimum of 15 days of vacation per year.

• Eligibility for unlimited time off for certain senior-level positions.

• 10 paid holidays.

• Two personal flex days each year.

• 12 weeks of paid parental leave for birth parents after 90 days of employment.

• 4 weeks of paid parental leave for non-birth parents, including adoptive and foster parents, after 90 days of employment.

• Annual bonus based on both company and individual performance.

• Option for remote work arrangements.