Senior Grants and Contracts Manager

This is a fully remote position, open to applicants in Maine.

📋 Description

• Manage the entire lifecycle of prime grants and contracts, from proposal formulation and negotiation to award administration, compliance, reporting, and closeout.

• Lead the initiation of awards, which includes reviewing terms, compliance requirements, deliverables, budgets, reporting timelines, and milestones.

• Act as the main point of contact for assigned prime awards, coordinating with funders and internal stakeholders.

• Track award performance in relation to scopes of work, budgets, timelines, milestones, and contractual commitments.

• Oversee amendments, budget modifications, extensions, no-cost extensions, rebudgeting, and other changes to awards.

• Coordinate financial, programmatic, and contractual reporting processes.

• Ensure that award files are complete, accurate, and ready for audits.

• Analyze and implement sponsor regulations, award terms, organizational policies, and relevant requirements.

• Conduct or organize risk assessments and compliance reviews.

• Supervise subrecipient and subcontractor obligations under prime awards.

• Collaborate with finance, audit, legal, and compliance teams regarding findings, risks, and necessary corrective measures.

• Develop and enhance policies, procedures, tools, workflows, and standard operating procedures related to grants and contracts.

• Improve systems for tracking requirements, deliverables, deadlines, modifications, and compliance obligations.

• Identify opportunities for automating or streamlining portfolio monitoring and reporting processes.

• Assist in the implementation and optimization of grants management or ERP systems.

• Supervise and provide strategic direction, coaching, and professional development for the Associate Manager, Contracts and Compliance.

• Offer technical guidance and oversight for subaward development, risk assessment, negotiation, execution, monitoring, modifications, reporting, and closeout.

⛳️ Requirements

• Bachelor's degree in business administration, public administration, finance, law, public health, healthcare administration, or a related field.

• At least 8–10 years of progressively responsible experience in grants administration, contracts management, subaward administration, procurement, or a related field.

• Experience in managing the lifecycle of complex contracts or subaward agreements within federally funded settings.

• In-depth understanding of contracting principles.

• Strong familiarity with Uniform Guidance (2 CFR 200), Federal Acquisition Regulation, federal grant requirements, and procurement standards.

• Proven experience in drafting, negotiating, administering, and closing contracts, subawards, or similar funding mechanisms.

• Capability to interpret agreement terms and convert requirements into actionable implementation steps.

• Excellent project management, organizational, and documentation skills.

• Ability to handle multiple agreements and deadlines concurrently.

• Outstanding verbal and written communication abilities.

• Proficiency in MS Office Suite.

• Proficiency in Portuguese, French, or Spanish is considered an asset.

🏝️ Benefits

• Opportunities for professional development and coaching through supervisory responsibilities.

• Commitment to equal opportunity and affirmative action in employment.

• Reasonable accommodations available for qualified individuals with disabilities and disabled veterans.

• An inclusive workplace dedicated to diversity and nondiscrimination.