Senior Funding Operations Specialist

This is a fully remote position, open to applicants in Portugal, +1 more country.

📋 Description

• Act as the main coordinator for all AWS funding initiatives, ensuring accurate submissions and timely follow-ups.

• Maintain a centralized system to track open funding requests, detailing owners, AWS programs, submission dates, approval statuses, and expirations.

• Review program guidelines to confirm that requests comply with AWS eligibility criteria and internal policies.

• Facilitate customer review and approval processes, escalating issues to avoid delays and speed up approvals.

• Serve as a liaison between AWS account teams and internal Sales, Finance, PM, and Engineering departments.

• Prepare and distribute weekly/monthly dashboards or reports regarding funding requests.

• Inform stakeholders about missing documentation, incomplete applications, or inconsistencies.

• Audit funding requests to ensure accuracy of claims, alignment with project scope, budget compliance, and AWS regulations.

• Gather and validate supporting materials.

• Execute post-approval tasks, such as obtaining deliverables and submitting performance proofs to AWS.

• Update request statuses in real-time and collaborate with Finance on invoicing matters.

• Identify and address gaps between committed activities and actual deliverables to minimize clawback risk.

• Refine workflows and templates to enhance processes and decrease cycle times.

• Document processes, best practices, and lessons learned.

• Lead training sessions for ad hoc funding programs.

⛳️ Requirements

• Over 5 years of experience in program coordination and administration, particularly in managing funding programs, tracking requests, and ensuring compliance with guidelines, preferably in a technology services or consulting context.

• Proven track record of adherence to program guidelines and data validation, with careful review of documentation to ensure compliance with program rules and validation of submitted data.

• Familiarity with AWS services and funding mechanisms is a significant advantage.

• Exceptional attention to detail.

• Strong organizational skills.

• Excellent written and verbal communication abilities.

• CV submitted in English.

🏝️ Benefits

• Every other Friday off (26 additional days off each year).

• Remote-first work culture.

• Explore and Relocation programs (three months of work abroad or full international relocation).

• Paid sick days and local holidays.

• Business English classes program.

• Continuous Learning Support.

• Fitness and/or Mental Health subscriptions.

• Access to LokaLabs™, our internal research and development initiative.

• Clearly defined career path.