Senior Facilities Representative

This is a fully remote position, open to applicants in Texas.

📋 Description

• Document, analyze, and enhance all processes related to office facilities support services.

• Acquire and monitor facilities materials and labor, processing invoices for tracking and payment purposes.

• Establish operational guidelines for security badge procedures and system maintenance in collaboration with the Manager of Facilities.

• Confirm that badges are current and functional; provide assistance with badging for staff, vendors, and temporary personnel.

• Supervise Administration staff and manage workload distribution and scheduling.

• Maintain facility databases and resource websites; offer support for special projects.

• Oversee meeting arrangements and coordination.

• Evaluate contractor/vendor scopes of work and determine their effects on the PowerSchool environment.

• Participate in vendor meetings, manage any interruptions or modifications, and inspect contractor work.

• Ensure that contractors adhere to safe work practices and established operating procedures.

• Enhance operations, minimize turnaround times, optimize processes, and deliver exceptional customer service.

• Foster strong working relationships with both internal and external customers, as well as staff and contractors/vendors.

• Contribute to departmental operating and capital budgets; order materials and supplies; oversee and track expenditures.

• Lead projects and engage in office committees and teams, including the Safety Committee.

• Carry out additional responsibilities as assigned.

⛳️ Requirements

• Over 5 years of relevant experience.

• Must demonstrate honesty, integrity, and courtesy in all interactions.

• Strong work ethic in meeting customer needs, providing prompt and consistent responses.

• Capability to prioritize multiple, conflicting, and urgent requirements.

• Ability to work independently with minimal supervision.

• Effective communicator at all organizational levels, both verbally and in writing.

• Excellent project management skills.

• Proficient in Microsoft Office Suite, especially Word and Excel.

• Knowledgeable about or willing to learn other facility-related software.

• Familiar with card reader systems and security procedures.

🏝️ Benefits

• Comprehensive insurance coverage, including medical, dental, vision, pharmacy benefits, life insurance, and AD&D.

• Flexible spending accounts and health savings accounts.

• Short-term disability and long-term disability options.

• Comprehensive 401(k) plan.

• Generous parental leave policy.

• Unrestricted paid time off, referred to as Discretionary Time Off (DTO).

• Wellness program, including ClassPass and an employee assistance program.

• Tuition reimbursement opportunities.

• Optional benefits such as pet insurance, identity theft protection, a student debt repayment program, and prepaid legal coverage.