Senior Executive – Personal Assistant to CEO

This is a fully remote position, open to applicants in Philippines, +1 more country.

📋 Description

• Manage calendar activities, organize inboxes, coordinate scheduling, and provide support for executive communications.

• Prepare materials for executive and board meetings, including agendas, presentations, and follow-up communications.

• Monitor commitments, action items, and deliverables.

• Organize and maintain executive contacts, records, and confidential information.

• Assist in executive leadership meetings, corporate summits, VIP events, museum openings, and CEO-led initiatives.

• Collaborate with internal stakeholders and external partners on administrative requests and projects.

• Conduct independent research, assess strategic options, and draft executive summaries.

• Create and uphold systems for schedules, communications, priorities, and administrative workflows.

• Utilize AI tools and automation to enhance efficiency.

• Identify and address administrative challenges, elevating issues that require executive decisions or approvals.

• Arrange domestic and international business and personal travel, including accommodations, transportation, reservations, and itineraries.

• Research, evaluate, and negotiate travel arrangements, hospitality experiences, and vendor services.

• Manage personal and family logistics, including household services, appointments, gifts, celebrations, and special arrangements.

• Anticipate logistical needs and propose effective solutions.

⛳️ Requirements

• Over 8 years of experience in providing executive or personal assistance services, ideally supporting a CEO, founder, or senior executive.

• Proven track record in managing intricate calendars, executive communications, international travel, and personal logistics.

• Exceptional organizational skills with the ability to independently handle competing priorities and deliverables.

• Excellent written and verbal communication skills in English.

• Experience in negotiating with vendors and arranging complex travel or hospitality logistics.

• Proficient in Google Workspace, Slack, and Microsoft Office.

• Significant experience using Claude AI tools to create automated workflows, streamline administrative processes, and boost executive productivity.

• Strong judgment, professionalism, and discretion in managing confidential business, personal, and financial information.

• Capability to coordinate effectively with a US-based executive during Pacific Time business hours.

• Preferred: Experience supporting a CEO or founder in a high-growth or entrepreneurial setting.

• Preferred: Experience coordinating luxury travel, household management, or executive-level events.

• Preferred: Experience in developing AI agents or advanced automated workflows.

• Preferred: Fluency in Spanish or experience in hospitality, entertainment, or consumer-facing industries.

🏝️ Benefits

• Remote work opportunities.

• Flexible support available during Pacific Time business hours.