Senior Executive Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Assist a senior Australian executive across various businesses and board positions.

• Create presentations and decks for board, executive, and client audiences.

• Convert raw data into concise, actionable insights.

• Review reports to ensure accuracy, clarity, and identify any gaps.

• Prepare and format reports and board documentation.

• Provide comprehensive executive support via email, documents, scheduling, and follow-ups.

• Monitor deadlines and commitments across multiple organizations.

• Deliver work directly to the executive in a backend role that does not involve phone or client interactions.

⛳️ Requirements

• Proven experience supporting an executive, business owner, or senior leader in an EA, senior administration, or business support capacity.

• Minimum of 2 years' experience in an administrative role.

• Proficient in Google Workspace: Gmail, Calendar, Drive, Docs, Sheets, and Slides.

• Capability to create presentations and decks from initial rough drafts for board-level audiences.

• Confidence in working with datasets in Google Sheets and articulating findings.

• Exceptional written English skills.

• Demonstrated ability to work independently and prioritize tasks effectively.

• Experience supporting a C-suite executive, preferably within an Australian, US, or UK organization.

• Familiarity with board reporting or governance documentation.

• Experience managing multiple entities or stakeholders simultaneously.

• Knowledge of AI tools for drafting, summarizing, and analysis.

• Self-provided equipment: computer with a minimum of 8GB RAM, 512GB HDD/SSD, Intel Core i5 or AMD Ryzen 5 (12th generation or newer), Windows 11 Home or Pro, power backup, secondary/external monitor, noise-cancelling headset, webcam, and minimum upload and download speeds of 40–50 Mbps.

• NBI or police clearance.

• Government-issued identification.

• BIR self-registration and necessary government contributions as an independent contractor.

• Availability to work from 7 AM to 4 PM Manila time, Monday to Friday.

• Completion of an English proficiency test and personality assessment.

• A quiet, dedicated workspace for remote work.

• Dual-monitor setup.

• Compliance with Wingman IT and security protocols, including system monitoring and safety tools.

• Agreement under Singapore law with Philippines Resources Pte. Ltd.

🏝️ Benefits

• 20 days of Paid Time Off.

• A referral bonus of AUD 70 for each successful referral, payable upon the first month of a client contract.

• Annual opportunity to connect with the broader Wingman community.

• Dedicated Support Contact (CSM).

• Access to a network of fellow contractors and onshore specialists.

• Optional upskilling sessions, peer learning, and developmental pathways.

• Potential for additional contracts, Statements of Work, or increased workloads.

• Engagement in high-impact projects with top-tier Australian partners.

• Complete autonomy in how work is executed.

• Guidance on HR, tax, and setup for contracting.

• 100% remote work contracts.

• Flexible remote delivery options.