Senior Executive Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Provide support to over three senior executives within a dynamic leadership team.

• Manage intricate and frequently changing calendars, ensuring the optimal use of executives' time.

• Organize domestic and international travel arrangements for visits to hospitals, partners, and life science clients.

• Attend executive meetings, take live notes, capture action items, and ensure follow-up until tasks are completed.

• Monitor priorities, commitments, and deadlines throughout the organization.

• Identify potential risks before they escalate into issues.

• Assist in preparing executive materials utilizing Google Docs, Sheets, Slides, and other presentations and memos.

• Design and facilitate executive offsites, leadership meetings, and team events.

• Develop AI-driven workflows for meeting summaries, briefs, and follow-up tracking.

• Share effective workflows with fellow Executive Assistants.

• Oversee correspondence, expenses, research, and logistics.

• Manage confidential personnel and business information with utmost discretion.

• Provide backup support for other executives and assist with People Team initiatives as necessary.

• Collaborate closely with other Executive Assistants and the People Team.

⛳️ Requirements

• A minimum of 5 years of experience supporting multiple C-level executives or VPs, ideally within the SaaS or healthcare sectors.

• Demonstrated capability in handling complex calendars, travel, and priorities for several executives simultaneously.

• Proficient in using AI tools such as Claude and ChatGPT in daily tasks.

• Strong skills in G-Suite applications.

• Experience with Slack and Brex is preferred.

• Exceptional written and verbal communication skills.

• Background in collaborating with global, remote teams.

• Flexibility in work hours may be required to accommodate US and Israel time zones.

• Sound judgment in managing confidential information.

• Experience in planning executive offsites and leadership events is a plus.

• Familiarity with building or documenting workflows and automations for an executive team is advantageous.

• Must have authorization to work in the US without the need for sponsorship, now or in the future.

🏝️ Benefits

• Equity opportunities.

• Performance-based bonus structure.

• Comprehensive medical insurance.

• Dental insurance coverage.

• Vision insurance options.

• 401(k) retirement plan.

• Generous vacation policy.

• Additional benefits available for full-time employees.

• Remote-first working environment.

• Flexible working hours may be required to cover US and Israel time zones.