Executive Assistant

This is a fully remote position, open to applicants in California.

📋 Description

• Provide comprehensive administrative support to the CEO and members of the Executive Committee.

• Oversee the CEO’s calendar, prioritize inquiries and requests, resolve conflicts, and offer recommendations.

• Act as a liaison and provide assistance to the Board of Directors.

• Plan and organize Board meetings and events, including scheduling, agenda preparation, presentation materials, logistics, and meeting minutes.

• Ensure adherence to relevant bylaws, regulations, and rules concerning Board activities.

• Assist with special projects and create complex documents, reports, presentations, correspondence, contact lists, travel arrangements, expense reports, and mileage reports.

• Serve as the main point of contact for both internal and external stakeholders regarding the CEO.

• Maintain confidentiality and demonstrate discretion when dealing with sensitive issues.

• Keep the CEO updated on upcoming commitments and responsibilities while anticipating their needs.

• Coordinate meetings and retreats for the C-Suite and Leadership Team.

• Support staff meetings and events.

• Facilitate effective communication between the CEO and staff members.

• Attend both internal and external meetings and take detailed notes.

• Follow up with staff to ensure project completion on behalf of the CEO.

• Organize the CEO’s outreach activities and foster ongoing relationships.

• Provide support for event management.

• Greet and offer hospitality to guests.

• Engage in yli committees, meetings, activities, and organizational anti-racism initiatives.

• Advocate for yli’s mission and objectives.

• Represent yli at community events.

• Perform additional duties and projects as assigned.

⛳️ Requirements

• Minimum of 5 years of relevant experience in an executive assistant capacity supporting C-Level executives.

• Advanced knowledge of Google Suite (Gmail, Google Drive, Google Calendar).

• Strong ability to communicate effectively and professionally.

• Willingness to work flexible hours, including some evenings and weekends.

• Capacity to thrive in a fast-paced, multifaceted environment.

• Strong business acumen with the ability to prioritize effectively and make sound decisions.

• Commitment to achieving excellence.

• Exceptional communication and interpersonal skills.

• Ability to manage sensitive information while ensuring confidentiality.

• Experience and approach that are team-oriented.

• Service-oriented mindset.

• Creative problem-solving abilities.

• Detail-oriented with a focus on accuracy.

• Frequent travel required within California.

• Occasional physical ability to lift up to 25 lbs.

• Required to sit and type for several hours each day.

🏝️ Benefits

• Remote work opportunity available within California.

• Part-time schedule (0.5 FTE, 20 hours per week).

• Flexible hours based on business needs for projects and meetings.

• Opportunity to engage in yli committees, meetings, activities, organizational anti-racism work, and yli-wide events.

• Regular travel within California for work-related support.

• Occasional lifting of up to 25 lbs. for training materials or luggage.