Executive Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Take initiative in managing and executing business, personal, and home maintenance responsibilities.

• Develop and sustain an inventory of essential projects and high-priority business development tasks.

• Manage confidential and complex information while clarifying policies when required.

• Operate independently as well as collaboratively on special, one-off, and ongoing projects.

• Serve as project manager for special initiatives requested by the founders, which includes planning and organizing presentations, disseminating information, and overseeing projects.

• Prepare executive expense reports and handle executive charge-card reconciliations.

• Coordinate frequent domestic and international business and personal travel, including preparing detailed itineraries.

• Organize appointments, make reservations, handle related paperwork, and manage calendars.

• Plan and oversee CEO-specific internal and external events, initially virtually and eventually in person.

• Maintain adaptable working hours, generally aiming for 8:30–5:30 EST, with extended hours during particularly demanding weeks.

⛳️ Requirements

• At least 1 year of experience in a similar position supporting a CEO or founder.

• Proficient with technology and experienced in using Google Apps (Docs, Presentations, Sheets, Drive, Gmail).

• Advanced expertise in GSheets/Excel, including the ability to build formulas and ensure accuracy in reports.

• Skillful in editing materials to guarantee proper punctuation, spelling, and grammar.

• Capable of creating and generating letters, internal/external communications, and reports.

• Must thrive in a fast-paced and dynamic environment.

• Willing to assist with both business and personal tasks.

• Proficient in managing multiple tasks within tight deadlines, prioritizing and organizing work effectively, and delivering assignments accurately and on time.

• Exceptional verbal and written communication skills.

• Outstanding relationship-building and collaboration abilities.

• Discreet in handling sensitive or confidential information.

• Able to positively navigate challenging situations and manage stress in a fast-paced workplace.

• Possess a positive, enthusiastic attitude with resilience and the capability to assert oneself.

• Dependable and loyal.

• Capable of thriving with minimal supervision, tracking ongoing issues, and ensuring follow-ups are completed.

🏝️ Benefits

• Health insurance.

• Paid vacation.

• 401(k) plan.

• Remote work arrangement.

• Potential travel opportunities for future conferences and meetings.