Senior Executive Assistant

This is a fully remote position, open to applicants in Egypt, +4 more countries.

📋 Description

• Oversee the CEO's calendar, including arranging meetings, resolving scheduling conflicts, and safeguarding time for essential priorities.

• Organize both internal and external meetings, ensuring proper preparation and follow-up.

• Manage and streamline the CEO's inbox, emphasizing crucial communications.

• Compose email replies and correspondence on the CEO's behalf.

• Monitor requests, commitments, follow-ups, action items, and deadlines until completion.

• Facilitate projects and initiatives across various teams and stakeholders.

• Keep track of project timelines, deliverables, deadlines, and pending action items.

• Follow up with team members to ensure commitments and deadlines are met.

• Keep the CEO updated on project progress, risks, delays, and developments.

• Coordinate resources and information necessary to advance projects.

• Serve as a liaison between the CEO, internal teams, and external stakeholders.

• Prepare and distribute meeting agendas, follow-up emails, updates, and executive communications.

• Arrange meetings, conferences, executive commitments, travel plans, itineraries, reservations, and logistics.

• Create agendas, documents, and supporting materials for meetings.

• Provide personal administrative assistance, including managing appointments and projects.

• Balance personal and professional schedules effectively.

• Address administrative requests with discretion, accuracy, and prioritization.

• Maintain organized documentation and information pertinent to executive duties.

• Assist team members with coordination and administrative tasks.

• Recognize opportunities to enhance administrative processes and executive workflows.

• Take charge of operational details to allow the CEO to concentrate on strategic initiatives.

⛳️ Requirements

• A minimum of 5 years' experience as an Executive Assistant, Senior Executive Assistant, or in a similar executive support role.

• Demonstrated experience directly supporting CEOs or other C-level executives.

• Extensive hands-on experience in managing complex executive calendars and inboxes.

• Experience in coordinating projects, deadlines, and deliverables among multiple stakeholders.

• Proven track record of managing executive meetings, travel arrangements, and administrative logistics.

• Skilled in drafting professional communications on behalf of senior executives.

• Experience thriving in fast-paced, high-demand environments with competing priorities.

• Outstanding organizational and time-management abilities.

• Strong capabilities in calendar and inbox management.

• Excellent project coordination and follow-through skills.

• Superior written and verbal communication skills.

• Keen attention to detail and a commitment to accuracy.

• Ability to anticipate needs, recognize potential issues, and take proactive measures.

• Good judgment when prioritizing executive requests and responsibilities.

• Capacity to work independently without the need for constant supervision.

• Ability to manage confidential and sensitive executive information with care.

• Proficient in Microsoft Office and Google Workspace.

• Skilled at coordinating effectively across executives, internal teams, and external stakeholders.

• Adaptable in a dynamic environment where priorities may shift rapidly.

• Availability to work from 9:00 AM to 5:00 PM EST.

• Resume must be submitted in English and in PDF format.

• Completion of the application form and submission of a video demonstrating skill sets is required.

🏝️ Benefits

• Fully remote work opportunity.

• Chance to become a trusted partner to executive leadership.

• Direct visibility into executive priorities and cross-functional initiatives.

• Opportunity to broaden operational responsibilities.

• Video screening process that allows candidates to showcase their skills and communication style.