Senior Executive Assistant

This is a fully remote position, open to applicants in Colombia, +1 more country.

📋 Description

• Oversee the executive schedules for two CEOs, incorporating professional meetings, business travel, conferences, military obligations, and family commitments.

• Participate in significant meetings, document actionable items, and monitor accountability for follow-ups.

• Create client-facing materials, executive summaries, and organized communications utilizing AI tools like Claude.

• Arrange travel logistics, including flights, accommodations, conference registrations, and personal scheduling.

• Manage delegated inbox tasks and escalate only particular issues as necessary.

• Function with complete access to email systems, calendars, and internal platforms to carry out tasks autonomously without repeated guidance.

• Act as a representative of leadership in communications while exercising professional discretion when dealing with sensitive information.

⛳️ Requirements

• Established history of managing executive calendars that balance both professional and personal responsibilities.

• Experience in attending meetings, documenting structured action items, and fostering accountability.

• Skilled in using AI tools (Claude, ChatGPT) to create client-facing and internal materials.

• Background in coordinating travel, conference registrations, and other logistics.

• Capacity to maintain confidentiality while managing sensitive personal and business information.

• Proven ability to grasp information quickly and execute tasks independently without the need for repetitive instructions.

• Comfortable functioning in fast-paced settings and escalating only essential obstacles.

• Prepared for remote work and responsive across US time zones.

🏝️ Benefits

• We provide health insurance for contractors.

• Holiday Extra Pay.

• Work hours typically align with standard US business hours, with some flexibility based on client requirements.

• We emphasize the mental health of our team members and offer mental health days to promote their well-being.

• In addition to the base salary, performance-based incentives are available.

• An annual review and appraisal process is implemented.

• There are numerous opportunities for professional development and advancement within the company.