Executive Assistant – Personal and Business

This is a fully remote position, open to applicants in Mexico, +4 more countries.

📋 Description

• Assist the founder and family with personal administration, scheduling, household coordination, and business operations.

• Make outbound calls to arrange appointments for the founder, family members, and household contacts.

• Manage multiple calendars to ensure schedules are synchronized.

• Organize medical, personal, and professional appointments while confirming all logistics.

• Proactively handle scheduling conflicts and manage communications.

• Coordinate household staff, including scheduling and communication with the nanny.

• Oversee meal ordering, household supplies, vendor relations, and ongoing household logistics.

• Assist in organizing family events, social dinners, community gatherings, and other occasions.

• Help with administrative tasks related to the family and children.

• Utilize established systems, shared documentation, preference logs, and decision-making frameworks.

• Maintain and enhance documentation as preferences change.

• Leverage Claude Cowork and other AI tools to optimize administrative workflows.

• Facilitate the adoption and enhancement of AI tools in both personal and business settings.

• Gradually transition into handling business scheduling, communications, project coordination, and executive support.

• Evolve into a business partner or a role adjacent to chief-of-staff.

⛳️ Requirements

• Demonstrated experience as a personal assistant, family executive assistant, household manager, or in a comparable role supporting a high-trust principal.

• Proactive ownership of tasks with the ability to operate independently without extensive direction.

• Comfortable making outbound calls during US business hours.

• Familiarity with Claude Cowork or a strong willingness and aptitude to learn it quickly.

• Exceptional written and verbal English communication skills.

• Discreet, dependable, and highly organized with a keen attention to detail.

• Comfortable working within established systems and adhering to documented preferences.

• Available during US Pacific Time business hours.

• An updated resume.

• A short Loom video (1 to 2 minutes) introducing yourself, outlining relevant experience, and explaining your use of AI tools.

• Experience in supporting both personal and business operations for a founder or executive (preferred).

• Familiarity with Claude Cowork or similar AI workflow tools (preferred).

• Background in coordinating household staff, childcare logistics, or family scheduling (preferred).

• Experience in planning social events or hosting community gatherings (preferred).

• Previous experience transitioning from personal executive assistant roles into business operations or chief-of-staff-adjacent positions (preferred).

🏝️ Benefits

• Paid Time Off in line with company policy.

• Observance of Holidays as per company guidelines.

• 100% remote work setup.

• Payment in USD bi-monthly (every 15th and 30th).

• Clearly defined pathway for growth into business operations support.

• High-trust, high-ownership position with direct access to the founder and opportunities for expansion.