District Administrator – Executive Assistant

This is a fully remote position, open to applicants in Canada.

📋 Description

• Deliver dedicated executive support to various TD executives.

• Oversee calendars for multiple Vice Presidents, Senior Vice Presidents, and Assistant Vice Presidents while resolving scheduling conflicts.

• Arrange national and international travel and adjust meeting schedules as necessary.

• Manage team expense reports.

• Assist with onboarding and offboarding processes, including asset management, access management, and supply orders.

• Organize in-office and virtual meetings, town halls, and offsite events.

• Reserve meeting spaces, create agendas, set up technology, proofread PowerPoint presentations, troubleshoot events, and arrange catering.

• Manage leaders’ emails and handle confidential administrative responsibilities.

• Accurately complete reports, invoices, communications, tables, charts, and files.

• Keep the immediate team updated on project statuses and daily activities.

• Provide coverage for colleagues during vacations and temporary absences.

• Train new Executive Assistants and act as a subject matter expert.

• Work independently with leaders while collaborating with Special Assistants and other executives.

• Offer professional, high-quality support and foster a positive work atmosphere.

⛳️ Requirements

• High school diploma accompanied by 3 to 5 years of relevant experience.

• Comprehensive knowledge of Microsoft Office Suite and internet applications, including Outlook, PowerPoint, and Word.

• Capability to work autonomously as well as collaboratively within a team.

• Flexibility in coordinating processes and information across connected teams.

• Ability to collaborate effectively with Executive Assistants and both internal and external partners.

• Proficiency in performing efficiently in a multitasking environment and meeting deadlines.

• Aptitude for interpreting TD policies and assisting executives in applying standards.

• Experience in coordinating travel arrangements and managing frequent changes.

• Strong organizational capabilities.

• Excellent communication skills and an active listening ability.

• Sound judgment and discretion when dealing with confidential information.

• Cover letter should be limited to one letter-sized page.

• Resume should not exceed two letter-sized pages.

• For roles in Quebec, proficiency in a language other than French is required to provide support or interact with employees or colleagues needing services in a language other than French.

🏝️ Benefits

• Competitive base salary along with variable compensation.

• Health and wellness benefits.

• Savings and retirement programs.

• Paid time off.

• Banking benefits and discounts.

• Opportunities for career development.

• Recognition and reward programs.

• Access to an online learning platform.

• Mentoring programs.

• Training and onboarding sessions.

• Accessibility accommodations available during the interview process.