Senior Executive Assistant

This is a fully remote position, open to applicants in Colombia, +5 more countries.

📋 Description

• Take full ownership of the senior executive’s calendar from start to finish.

• Assess meeting requests and determine which should be scheduled, postponed, assigned to others, or turned down.

• Safeguard time for focused work and align the calendar with the executive's priorities.

• Prepare relevant context and materials ahead of commitments.

• Proactively resolve scheduling conflicts.

• Arrange and oversee domestic and international travel, including flights, accommodations, ground transport, and dining reservations.

• Create and distribute detailed travel itineraries.

• Manage last-minute changes, cancellations, and rerouting for travel plans.

• Oversee the executive’s inbox and draft responses as necessary.

• Communicate professionally with internal stakeholders, external partners, and vendors.

• Monitor and finalize follow-ups, confirmations, and outstanding items.

• Handle expense reporting, document management, and routine administrative tasks.

• Assist with ad hoc projects and special requests as needed.

• Maintain organized email, calendar, and document systems.

• Complete stages including application, video introduction, assessment, interview, and background/reference checks.

⛳️ Requirements

• Demonstrated experience as an Executive Assistant supporting a senior leader managing a team of 30 or more individuals; this is a hard requirement.

• Strong critical-thinking abilities and independent judgment in prioritizing meetings.

• Extensive calendar management experience with complex, high-volume schedules.

• Exceptional skills in booking and managing domestic and international travel logistics.

• Excellent proficiency in written and verbal English communication.

• Proactive, self-motivated, discreet, dependable, and with strong follow-through.

• Availability Monday through Friday from 8 AM to 4 PM US Pacific Time.

• An updated resume is required for application submission.

• A short 1–2 minute Loom video is required for progression in the hiring process.

• Preferred: experience in consumer goods, beauty, retail, or lifestyle brands.

• Preferred: experience supporting executives with large, cross-functional teams.

• Preferred: familiarity with Google Workspace, Microsoft Office, Concur, or similar platforms.

• Preferred: experience in corporate stakeholder management.

🏝️ Benefits

• Compensation in USD, paid bi-monthly: on the 15th and 30th.

• Paid Time Off according to company policy.

• Observance of holidays as per company guidelines.

• 100% remote work environment.

• Stable and long-term employment opportunity.

• Direct access to senior leadership with clear ownership.

• Thorough selection process with feedback provided at each stage.