Accounting, Bookkeeping & Operations Virtual Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Review and classify payments and expenses from January to the present.

• Reconcile bank accounts along with financial records.

• Document transactions that involve multiple currencies.

• Monitor business expenses that are paid through personal or international accounts.

• Maintain precise records in QuickBooks.

• Confirm currency conversions and transaction specifics.

• Utilize Excel for reconciliations, supporting schedules, and financial tracking.

• Identify missing or inconsistent information for client review.

• Assist with client billing and invoicing tasks.

• Keep track of time-tracking information used for billing purposes.

• Organize supporting financial documents.

• Prepare records for examination by the company accountant.

• Oversee recurring deadlines and outstanding tasks.

• Follow up internally to ensure completion of assigned tasks.

• Provide support for additional back-office and administrative tasks as workload allows.

• Deliver defined-scope services in a professional manner, adhering to agreed timelines, guidelines, and deliverables.

• Operate under a Master Services Agreement and Statement of Work.

• Report to a designated point of contact.

⛳️ Requirements

• Required experience in bookkeeping or accounting.

• QuickBooks Multi-Currency experience is essential.

• QuickBooks certification is preferred.

• Strong Excel skills are a must.

• Experience in bank reconciliation is strongly preferred.

• Experience with multi-currency transactions is highly preferred.

• Billing and invoicing experience is preferred.

• Exposure to international accounting is preferred.

• Back-office or office management experience is a plus.

• Must be highly accurate and detail-oriented.

• Strong foundation in accounting and bookkeeping is required.

• Comfortable handling complex international and multi-currency transactions.

• Proactive in identifying discrepancies.

• Organized and reliable with meeting deadlines.

• Capable of expanding into broader operational responsibilities.

• Proficient in QuickBooks / QuickBooks Multi-Currency.

• Proficient in Microsoft Excel.

• Familiar with Microsoft Office / Google Workspace.

• Familiar with time-tracking and billing platforms.

• Strong spoken and written English skills are required.

• Availability for approximately 4:00 PM–7:00 PM EST Monday–Friday, with flexible remaining weekly hours.

• Ability to work 20 contracted hours per week.

🏝️ Benefits

• Competitive compensation rates.

• Weekly payment schedule.

• A variety of open roles available.

• Free training and upskilling opportunities.

• Ongoing support and guidance.

• An active community always ready to assist you.

• Flexible remaining weekly hours.

• Remote working options.

• Independent contractor engagement.