Executive Assistant

This is a fully remote position, open to applicants in Argentina.

📋 Description

• Oversee the scheduling for the CEO and Chief of Staff, which includes arranging key meetings, one-on-ones, department gatherings, and All Hands sessions.

• Manage daily communication and calendar logistics for both executives.

• Create and format presentation decks, assisting with leadership meetings, monthly business reviews (MBRs), board updates, and strategic planning sessions.

• Organize logistics for offsite meetings and customer summits, including travel arrangements, venue selection, and vendor coordination.

• Act as the initial point of contact for scheduling requests from senior stakeholders.

• Handle sensitive information related to compensation discussions, reorganization planning, and personnel issues.

• Monitor recurring commitments and deadlines, proactively identifying potential conflicts.

• Support leadership meetings by conducting research, taking notes, managing time, and tracking follow-ups.

• Collaborate with the Chief of Staff on various ad hoc projects linked to leadership initiatives.

• Utilize AI tools such as Claude and ChatGPT for drafting, summarizing, and performing administrative tasks.

⛳️ Requirements

• Proven experience as an Executive Assistant supporting a senior executive, preferably at a C-suite level, within a fast-paced startup, agency, or SaaS environment.

• Ability to thrive in ambiguous situations and adapt quickly between different contexts.

• A history of exercising sound judgment regarding when to take action versus when to escalate issues.

• Proven discretion in handling sensitive or confidential information.

• Exceptional organizational, proactive, and prioritization skills.

• Outstanding written communication skills, including the ability to draft content in another person's voice.

• Comfort with asynchronous work across time zones in a remote-first, global team setting.

• Technical proficiency with tools such as Slack, Notion, and Google Workspace.

• Experience utilizing AI tools like Claude and ChatGPT for drafting or summarizing tasks.

🏝️ Benefits

• Fully remote company.

• Access to mentorship.

• Opportunities for career growth.

• High-trust, fast-paced work environment.

• Collaboration with teams across different time zones and cultures.

• Exposure to leadership and meaningful responsibilities.