Executive Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee intricate calendars and meeting arrangements involving various stakeholders and different time zones.

• Organize travel, expenses, events, and administrative responsibilities.

• Create meeting agendas, briefing documents, presentations, and other supporting materials.

• Monitor action items and liaise with stakeholders to ensure deadlines are met.

• Act as a dependable coordination point among teams.

• Anticipate requirements, recognize scheduling or coordination conflicts ahead of time, and suggest solutions.

• Manage sensitive information with professionalism and confidentiality.

• Contribute to collaborative team playbooks, assist in coverage models, and improve processes as the centralized EA function expands.

• Execute additional tasks as assigned.

• Provide support to two or more leaders or functions through scheduling, coordination, communication, meeting preparation, action tracking, and overall administrative execution.

⛳️ Requirements

• A minimum of 3 years of experience in administrative roles, coordination, executive support, operations, or project assistance.

• Excellent organizational abilities with a keen eye for detail.

• Strong written and verbal communication skills.

• Capability to prioritize tasks, remain composed under pressure, and manage multiple tasks simultaneously.

• Sound judgment, professionalism, and discretion in handling confidential information.

• Ability to navigate ambiguity and a focus on service orientation.

• Strong follow-through and dependability.

• Experience in supporting senior leaders, preparing presentations/materials, or coordinating across various functions is advantageous.

• Familiarity with internal mobility, stretch assignments, or demonstrated high-potential performance in a previous OpenLoop position is a plus.

🏝️ Benefits

• Medical, Dental, and Vision plans.

• Flexible Spending/Health Savings Accounts.

• Flexible PTO.

• 401(k) with Company Match.

• Life Insurance.

• Pet insurance.

• Equal employment opportunity protections.